Fleet Services Administrative Clerk

Hertz•Newark, NJ

9d•Onsite

About The Position

We are seeking a detail-oriented and organized professional to support vehicle registration, titling, fleet documentation, and administrative operations. This position is covered by a union agreement and is subject to union initiation fees and monthly dues.

Requirements

High School Diploma or GED required.
Ability to work efficiently under tight deadlines and prioritize multiple tasks.
Strong multitasking, organizational, and problem-solving skills.
Excellent verbal and written communication skills.
Self-motivated with strong attention to detail.
Team-oriented and supportive of colleagues.
Ability to work independently with minimal supervision.
Proficiency in Microsoft Office Suite and willingness to learn new systems.
Ability to work overtime as business needs require.

Responsibilities

Track and maintain accountability for Manufacturer Statements of Origin (MSOs).
Verify that MSOs are assigned to the correct location and ensure proper reassignment when needed.
Maintain accurate ownership of documentation and records.
Process vehicle registrations using DMV systems and terminals.
Ensure compliance with state DMV regulations and reporting requirements.
Organize, package, file, and manage license plate inventory.
Create and maintain license plate assets within fleet management systems.
Scan and electronically file registration and titling documents.
Perform additional registration and titling duties as assigned.
Maintain records and accountability for Bills of Lading (BOLs).
Retrieve and distribute license plates for vehicle deliveries and maintenance activities.
Complete vehicle installations in fleet systems and print key tags.
Ensure license plates are organized by vehicle location.
Scan and file Bills of Lading and related documentation.
Communicate issues promptly to supervisors.
Resolve registration, titling, and documentation discrepancies.
Collaborate with team members to support efficient fleet operations.