Fleet Regulatory Administrator

Tuckahoe Holdings, LLC•Piedmont, SC

5d•Onsite

About The Position

This position oversees fleet compliance and regulatory administration, ensuring adherence to federal, state, and local transportation laws. The role includes managing vehicle registration, licensing, insurance documentation, fuel reporting, and DOT compliance.

Requirements

Experience in fleet or transportation compliance preferred.
Strong attention to detail and accurate record-keeping.
Ability to manage confidential driver and vehicle data.
Proficiency in Microsoft Office Suite.
Associate’s degree or equivalent experience required.
Self-motivated with the ability to work independently.

Responsibilities

Administer registration, renewal, and title documentation for trucks and trailers.
Secure and renew trailer dealer licenses across multiple states.
Complete monthly sales reporting and MCO endorsements.
Ensure FMCSA/DOT compliance and maintain driver qualification files.
Conduct Clearinghouse queries and verify CDL documentation.
Oversee IRP/IFTA compliance and Verizon-based mileage tracking.
Monitor fuel receipts and prepare quarterly IFTA tax reports.
Coordinate emissions and inspection testing, including California Clean Truck Check.
Maintain accurate records of vehicle location, condition, and mileage.
Liaise with insurance providers and process Certificate of Insurance (COI) requests.
Complete accident reports and track vehicle purchases/sales for insurance purposes.
Manage the personal vehicle roster under company DOT policy.
Coordinate with the Tax and License Administrator to ensure continuity in regulatory coverage.
Cross-train on business license and environmental reporting tasks as backup.
Assist with documentation and regulatory submissions during audits or inspections.