Fleet Administrator EMPACT

La Frontera Center Inc.•Tempe, AZ

2d•Hybrid

About The Position

The Fleet Administrator will assist in the day-to-day functions of the department. This includes but is not limited to responding to vehicle and facilities concerns, data entry, clerical and switchboard support for the department. They will ensure all people contacting the agency, either by phone or in person, are greeted or assisted with a caring professional demeanor.

Requirements

High School Diploma or GED.
Minimum 3 years of job-related experience.
Previous experience supporting commercial fleet.
Must have a valid AZ driver's license with no major infractions in the past three years.
Must have regular access to reliable transportation.
Must be at least 21 years of age at time of employment.
Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and with empathy to all persons regardless of age, race, creed, gender or sexual orientation.
Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners.
If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required.
At time of hire, a 3-year state driving record with no major infractions or excessive driving violations/tickets is required.

Responsibilities

Assist in the day-to-day operations and oversight of the agency’s fleet, including oversight of fleet vendor services and contracts.
Inspect vehicles monthly and log inspections using fleet tracking software.
Work with vendors and approved mechanics that will perform predictive, preventative, and emergent maintenance as required.
Maintain accurate records as it relates to fleet to comply with agency requirements, including ensuring all agency vehicles have the required inspections.
Effectively manage projects and demonstrate the ability to multitask to meet responsibilities of the position.
Monitor and respond to the agency’s service desk requests as it relates to fleet.
Assist with facilities service desk tickets, including assisting with maintenance and repairs.
Demonstrate initiative to work cooperatively and collaboratively as part of a team to meet the needs of the department.
Review and approve purchases for fleet, including obtaining bids and price comparisons for purchases.
Assist and provide support to the fleet and facilities department in other areas as requested.
Communicate weekly with direct management regarding workload, work scheduled, pending workload, or any other concerns.
Other Duties and Responsibilities as required.