Fleet Process Coordinator

Citrus County Sheriff's Office•Fleet, FL

8d•Onsite

About The Position

The Fleet Process Coordinator is responsible for overseeing and streamlining the operational workflows within the Fleet Services Division of the Citrus County Sheriff’s Office. This role ensures that vehicle maintenance, procurement, inventory, and deployment processes are executed efficiently and in compliance with agency standards. The coordinator serves as a liaison between Fleet Services, law enforcement personnel, vendors, and administrative staff to maintain fleet readiness and accountability.

Requirements

Accurate entry and retrieval of information from various computer systems and programs.
Ability to review documents for accuracy and completeness, and compile data and information for reports.
Ability to maintain accurate records, logs, and other time-sensitive documentation.
Communicate effectively both verbally and in writing.
Knowledge of grammar, punctuation, and spelling.
Budget management skills.
Ability to prioritize and proofread own work.
Knowledge of general office equipment including computers, printers, and scanners.
Strong skills in Microsoft Office programs including Word, Excel, PowerPoint, Outlook, and other software programs.
Strong organizational skills to manage complex scheduling and account management tasks.
Attention to detail.
Ability to quickly remember and process large amounts of information.
Effective time management and multitasking abilities to handle diverse responsibilities.
High school diploma or GED and three years’ experience in fleet coordination, automotive service, or logistics required.
Proficient in Microsoft Office programs, including Excel, PowerPoint, and other software used in modern accounting practices.
Must have the legal right to work in the United States.
Valid Florida driver’s license required.

Nice To Haves

Associate’s degree in business, logistics, or automotive technology preferred.

Responsibilities

Manages the procurement process within fleet maintenance.
Assists with budget preparation for upcoming year by forecasting vehicle and equipment needs to meet the agency’s needs.
Maintains a database of agency vehicles and other logistical information including mileage, fuel usage, service history, and cost analysis.
Monitors vehicle status, service timelines, and readiness for deployment.
Prioritizes workload requirements to ensure repairs and vehicle upfitting is completed on schedule.
Coordinates semi-annual radar and speedometer calibrations with the vendor and notifies all agency employees of the scheduled date.
Prepares documentation to decommission vehicles at end-of-life service, including obtaining titles from Finance, taking photographs of each vehicle, and completing fixed asset disposal forms.
Oversees work assignments for the volunteer members who assist at Fleet.
Coordinates scheduling of preventative maintenance, inspections, and repair work for agency vehicles.
Serves in a service advisor role for the maintenance department.
Tracks vehicle damage reports, ensuring that insurance claims are filed and repairs are scheduled as needed.
Transports vehicles to outside agency vendors for repairs.
Coordinates with external vendors to order equipment for new vehicles and for specialized repairs or installations.