Fleet Operations Administrator
About The Position
The Fleet Operations Administrator is responsible for the administration of the vehicle camera program, ensuring compliance with vehicle policies, vehicle health, and the driver safety program, aligning with the company’s vision of working as “One Professional Team”. This role involves overseeing Wagner’s Vehicle Telematics system, accurately processing invoices, and managing the ordering and installation of toll transponders for relevant vehicles. Additionally, the Administrator provides support to internal customers by resolving issues related to cameras, DVIR’s, and accident reporting. The position also supports all Department of Transportation (FMCSA) driver compliance processes, ensuring the accuracy and currency of Hours of Service logs, training documents, and related transportation forms. The role will utilize 3rd party programs for telematics applications.
Requirements
- High School Diploma or GED
- Data Entry
- Telephone Skills
- Safety Knowledge
- Reading/Writing Skills
- Reasoning Skills
- Organizational Skills
- Communication Skills
- Math Skills
- Telematics Knowledge
- Basic knowledge of Microsoft Outlook and Excel
- Previous experience with an electronic log database
- Knowledge of hours of service and DVIR regulations
- Familiarity with DOT/CDL regulations
Responsibilities
- Create camera coaching policy and program.
- Train and mentor coaches selected by Fleet and Fleet Safety Committee.
- Manage the Enhanced Coaching Dashboard in Wagner’s Vehicle Telematics systems to have a clear view of which drivers require attention, and hold high-impact conversations with drivers to enhance safe driving behaviors.
- Determine if self coaching or coaching with Manager is necessary.
- Escalate if further discipline is required.
- Manage hardware inventory of ELDs and dash cameras.
- Review Camera Health report daily to ensure cameras are functioning correctly.
- Troubleshoot with driver, and if needed, work with vendor to correct issues with devices.
- Manage motor vehicle policy acknowledgement and compliance.
- Assist in training employees regarding telematics policy.
- Review accidents immediately, communicate with driver and/or manager, pull video, and maintain accident records.
- Develop reports from Wagner’s Vehicle Telematics systems and adjust system settings as needed.
- Manage E470 transponder program.
- Assist with administration of the Upkeep Work Order system for the Facilities Department.
- Assist with administration of Brivo access control system user credentials/groups.
- Review of Security Cameras events as needed.
- Review and approve time to payroll in DBS/ELC for the Facilities Department.
- Create and Manage PO requests for the Facilities Department.
- Backup the DOT Specialist duties.
- Other duties as assigned by Manager.
Benefits
- Paid Time Off (PTO) Plan - Up to 96 hours of PTO in your first year + 8 company paid holidays
- Medical, dental, and vision insurance
- Life and AD&D Insurance
- Retirement Plans - 401K and Roth 401K, eligible employees can receive a company contribution up to 7%
- Tuition Reimbursement
- Employee Assistance Program (EAP)
- CEFCU - Employees have access to services include payroll deductions savings, accounts, loans, VISA card, and more.
- Supplemental life Insurance
- Critical Illness + Accidental Insurance
- ID WatchDog
- Discounted employee phone plans
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
