Fleet Manager

West Valley City•West Valley City, UT

1d•Onsite

About The Position

Under the general supervision of the Public Works Director, the Fleet Manager plans, organizes, manages, and directs the City’s centralized fleet program, including vehicle and equipment maintenance, replacement planning, asset utilization, fleet budgeting, procurement, regulatory compliance, and customer service for all City departments. The position is responsible for establishing standards, improving operational performance, and ensuring reliable, cost-effective, and safe fleet services citywide. The Fleet Manager provides direct supervision to senior Fleet Division staff.

Requirements

Fleet maintenance/lifecycle knowledge
Budgeting, cost allocation, capital planning
Public procurement and contract administration
Regulatory compliance
Data analysis and recommendations
Supervision
Ability to lead teams and manage change
Communication with multiple stakeholder groups
Report, policy and presentation writing
Software, telematics, fuel systems
Strong working knowledge of Microsoft Excel, including formulas, data organization, and basic reporting.
English proficiency
High school diploma or GED

Nice To Haves

Additional education such as an associate’s or bachelor’s in fleet management, automotive or diesel technology, business administration, public administration, or related field.

Responsibilities

Develop and manage preventive maintenance and repair programs for all municipal vehicles and equipment.
Establish service standards, inspection protocols, and shop procedures.
Monitor vehicle and equipment downtime and implement strategies to improve availability.
Develop and implement policies and procedures for the Fleet division.
Manage and oversee the Fleet Maintenance facility and coordinate with the City’s facility manager for maintenance or repair.
Develop and manage an equipment installation and upfitting service for City-owned vehicles and equipment.
Ensure readiness of fleet assets to support emergency response, snow and ice operations, and other critical City services.
Maintain a comprehensive fleet inventory including condition, utilization, mileage/hours, maintenance history and replacement status.
Develop, update and manage a long-range fleet replacement plan.
Evaluate repair vs. replace scenarios using lifecycle cost analysis, utilization data and operational needs.
Work closely with departments to ensure equipment meets their needs while working with budgetary restraints.
Manage transfer of vehicles and equipment between divisions and departments to maximize vehicle utilization and coordinate disposal of City owned vehicles and equipment, when the asset’s useful life has expired.
Develop and manage the Fleet division operating and capital budget ensuring fiscal responsibility.
Forecast short and long-term funding needs for fleet maintenance, replacement, fuel and related operations.
Track total cost of ownership and identify cost-reduction opportunities.
Oversee monthly billing to the various City departments.
Oversee division purchases and approve expenditures within authorized budget limits.
Develop technical specifications for vehicles, equipment, parts, tools and related fleet needs.
Coordinate procurement of vehicles, equipment, parts, supplies and service in accordance with West Valley City procurement code, City policies and applicable laws.
Manage vendor performance, warranties and service agreements.
Evaluate and manage outsourced maintenance and repair services to optimize cost, turnaround time, and service quality.
Ensure all vehicles and equipment are inspected, registered and licensed in accordance with local, state and federal regulations, and that the shop is operated within federal safety and environmental regulations.
Oversee vehicle safety and emission inspections and testing.
Administer vehicle safety programs and assist with accident investigations.
Coordinate incident evaluation with risk management personnel from various departments.
Develop and manage safety programs for the Fleet division.
Oversee fuel purchasing, inventory, dispensing controls, usage monitoring and fuel-efficiency initiatives.
Monitors fuel consumption and investigates irregularities, losses or abuse.
Ensure the accuracy and integrity of fleet asset, maintenance, fuel, and utilization data used for operational and capital decision-making.
Plan, supervise, assign and evaluate the work of Fleet Division personnel.
Establish, monitor, and report key fleet performance indicators, including preventive maintenance compliance, asset availability, downtime, utilization, operating cost, and replacement plan performance.
Promote a culture of safety, customer service, accountability and continuous improvement.
Assist with recruitment, selection, training, retention and professional development of Fleet Division personnel.
Develop and oversee training and development programs for fleet personnel including technicians and other assigned staff.
Ensure compliance with the City’s Personnel Policies and Procedures.
Serve as a liaison to departments regarding fleet needs and service levels.
Prioritize requests and balance operational demands across the organization.
Establish service level expectations and communicate maintenance schedules, equipment availability, and replacement timelines to departments.
Develop and maintain customer relations and ensure customer satisfaction for user departments.
Develop and administer citywide fleet policies, equipment standards, replacement criteria, utilization review processes, and vehicle assignment practices.
Develop long-term vehicle and equipment replacement strategies using condition, utilization, maintenance cost, mileage or hours, and lifecycle data to maximize value for the City and support departmental service delivery.
Prepare data, reports and presentations for City leadership.
Provide regular fleet, fuel, utilization, and replacement data to City departments and leadership to support planning and decision-making.