Fleet Maintenance Supervisor

Day & Ross•Montreal, QC

3d•Hybrid

About The Position

The Fleet Maintenance Supervisor oversees outsourced fleet maintenance to ensure vehicle safety, regulatory compliance, operational readiness, and service continuity. This position is responsible for vendor relations, maintenance scheduling, repair coordination, and fleet administration to minimize downtime and meet business objectives. The ideal candidate demonstrates exceptional organizational and service orientation skills and is able to effectively balance multiple priorities and exercise sound judgment in a dynamic environment.

Requirements

Strong written and verbal communication skills in both English and French.
Proven track record of process improvement and practical solution implementation.
Ability to work in a desk-based environment for extended periods.
Regular use of computers, telephones, and multiple software platforms.
Maintain inventory of parts, tools, and operational supplies.
Advanced proficiency with transportation management systems and Microsoft Office.
Experience processing service requests and maintaining administrative records.
Strong knowledge of transportation industry practices, maintenance operations, and applicable regulations.
Excellent troubleshooting, analytical, and problem-solving skills.
High attention to detail and organizational skill.
Ability to work independently and as part of a team.
Excellent bilingual communication skills (English and French required).

Nice To Haves

Post-secondary education in transportation, fleet management, heavy equipment, mechanical studies, or related field preferred.
Completion of relevant technical or certification programs (e.g., trailer technician, transportation maintenance) is considered an asset.
Additional industry certifications or specialized maintenance training are advantageous.
Further education in repair operations, transportation compliance, or refrigeration systems is beneficial.
Previous experience in transportation, fleet logistics, or industrial environments preferred.
Two to three years of supervisory or leadership experience within maintenance operations is desirable.
Experience with fleet maintenance coordination, vendor management, and repair process oversight is beneficial.
Mechanical, transportation, or technical backgrounds considered assets.

Responsibilities

Monitor and respond promptly to maintenance-related requests via phone and email.
Plan, schedule, and coordinate preventive and corrective maintenance to reduce vehicle downtime and maximize fleet reliability.
Employ fleet maintenance systems and software to track repairs, maintenance schedules, service activities, and vehicle history.
Liaise with external repair facilities, leasing companies, vendors, and dispatch teams to ensure timely repairs and service.
Review repair estimates and invoices for accuracy, completeness, and cost-effectiveness.
Maintain inventory of mobile technician equipment, tools, and supplies.
Create, monitor, and close repair work orders, ensuring all documentation and system records are accurate and up to date.
Ensure all maintenance activities comply with safety standards, organizational policies, and transportation regulations.
Support operational planning and contribute to continuous process improvement initiatives.
Perform additional duties as assigned.