Fleet Maintenance Analyst

Access Services • El Monte, CA

12d • Hybrid

About The Position

Reporting to the Fleet Administrator, the Fleet Maintenance Analyst is responsible for collecting, analyzing, validating, and reporting fleet maintenance, vehicle utilization, compliance, and asset lifecycle data to support operational decision-making. This position serves as a key resource for fleet performance monitoring, regulatory reporting, contractor oversight, and continuous improvement initiatives. The Fleet Maintenance Analyst maintains fleet databases, identifies trends and performance issues, develops reports and dashboards, and supports the administration of vehicle maintenance and certification programs across Access Services' contracted and agency-owned fleet.

Requirements

• Bachelor’s degree (BA, BS) from an accredited college or university.
• Two or more years experience in administering databases for a private fleet or a dedicated contract carrier of 200 vehicles or more ; OR Five years experience in vehicle maintenance for fleet maintenance shop or operation.
• Class C Drivers’ license with no more than one active point on record.
• Motor Vehicle Report Authorization and Release required.
• Advanced Microsoft Excel, including PivotTables, formulas, Power Query, data validation, filtering, sorting, and reporting.
• Database administration, data entry, and data quality review.
• Reviewing large data sets to identify patterns, trends, discrepancies, and opportunities for improvement.
• Managing multiple projects, priorities, and deadlines.
• Conducting research, investigations, and root cause analysis.
• Written and verbal communication of technical and analytical information.
• Excellent interpersonal and managerial skills to work with the entire Access team.
• Excellent analytical skills to define issues, establish facts.
• Proficient in the use Microsoft Office programs such as MS Word, Excel and Outlook for the preparation of letters, charts and email communications.
• Ability to manage and direct multiple tasks with critical deadlines.
• Ability to perform visual and physical vehicle inspections to ensure compliance with PMI records.
• Ability to analyze maintenance trends, identify root causes of recurring vehicle issues, and recommend corrective actions.
• Ability to interface with vendors, third-party contractors, maintenance personnel, regulatory agencies, and internal departments.
• Ability to communicate in a clear, concise manner in writing and verbally with individuals and groups including Boards of Directors, committees and community groups; prepare and present sophisticated reports and planning documents.
• Must present a professional image and be able to work effectively with a diverse group of individuals.
• Collect, organize, analyze, and interpret large volumes of fleet-related data to recognize trends and emerging issues through data review and analysis.
• Evaluate information from multiple sources and produce accurate, actionable reporting
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to effectively present vehicle information and respond to questions from Board members, internal Access managers, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Regularly required to use written and oral communication skills; read and interpret data; use math and mathematical reasoning; analyze and solve problems; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; meet intensive and changing deadlines and interact with Access Services staff, customers, vendors, contractors, and the public.

Nice To Haves

• Coursework, certificate, or training in automotive technology, fleet management, business administration, public administration, data analysis, transportation, or a related field is desirable.
• Experience with fleet compliance documentation, vehicle inspections, contractor record audits, telematics systems, digital inspection workflows, regulatory reporting, or asset lifecycle management is desirable.
• Equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered qualifying.
• A minimum of an Associate's degree from an accredited college or university is required.
• Additional directly related professional experience in fleet maintenance, fleet administration, fleet analytics, transportation operations, or a related field may substitute for the bachelor's degree on a year-for-year basis.
• ASE certification as a Service Consultant, additional certifications is desirable.
• One year certificate for Automotive and Related Technology from a college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience is desirable.
• Professional certifications in analytics, data visualization, business intelligence, or database management, including Microsoft Office, Power BI, Tableau, or equivalent platforms, are desirable.
• Completion of Transportation Safety Institute (TSI) coursework or certification programs is desirable.
• Certifications obtained through the Transit Safety and Security Program (TSSP) and the Public Transportation Safety Certification Training Program (PTSCTP) are highly desirable.
• Knowledge of, or experience with, visual vehicle inspections for damage.
• Have a good understanding of general project management principle, methodology and approach.
• Basic vehicle mechanical inspection procedures required.
• Experience with California Department of Motor Vehicles procedures for registration.
• Background in passenger transportation or public transit vehicle maintenance procedures.

Responsibilities

• Ensure Access Services provides safe reliable and clean vehicles in operation for our clients.
• Support the maintenance compliance of Access-supplied vehicles assigned to service providers and vehicles utilized for non-revenue activities, including certification, inspection, documentation, and service-readiness requirements.
• Administer and support the provider vehicle certification program for contractor-provided, subcontractor, taxi, Access-owned, and Access staff vehicles used in service.
• Perform vehicle inspections, facility inspections, and maintenance record reviews at provider locations throughout Los Angeles County to verify compliance with contractual and fleet maintenance requirements.
• Inspect, certify, place into service, restrict, or remove vehicles from service when vehicle condition, documentation, certification, or contractual requirements are not met.
• Maintain fleet information systems used to track vehicle inventory, mileage, registration, titles, insurance, certifications, qualification records, in-service dates, preventive maintenance, inspection status, and asset lifecycle status.
• Support monthly and periodic reporting for internal management, the Federal Transit Administration (FTA), the Los Angeles County Metropolitan Transportation Administration (LACMTA), and other outside agencies as required.
• Communicate with service provider maintenance staff regarding maintenance records, inspection findings, corrective actions, documentation deficiencies, certification status, and audit requests.
• Support vehicle onboarding, new vehicle acceptance inspections, in-service inspections, equipment verification, vehicle assignments, transfers, California Department of Motor Vehicles registration activities, and final asset disposition.
• Administer or support fleet technology systems, including telematics, vehicle gateways, dash cameras, asset tracking, digital inspection forms, electronic documentation repositories, reporting dashboards, and related connected-operations tools.

Benefits

• Flexible scheduling (9/80; after the training period is satisfactorily completed).
• A flexible schedule is dependent on satisfactory job performance, conduct, and attendance and/or may be withdrawn at any time to meet agency needs.
• A hybrid work arrangement may be available for the remaining workdays, subject to operational needs and management approval.
• Any remote work arrangement is not guaranteed and is contingent upon satisfactory job performance, conduct, attendance, and agency needs, and may be modified or withdrawn at any time.
• Remote work days may still require travel to contractor sites or other field locations as business needs dictate.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level