Fleet Coordinator

Hotwire Communications Ltd • Fort Lauderdale, FL

45d

About The Position

The Fleet Coordinator is responsible for overseeing the day-to-day operations
and maintenance of all fleet vehicles and associated equipment while ensuring
compliance with company policies and State regulations. MUST have service writer
or rental car experience.

Requirements

• Passion for white-glove customer service
• HS Diploma- Associate’s Degree preferred
• At least 1 year of experience in a fleet program with at least 200 vehicles or related experience in an administrative support role
• Advanced computer literacy required with strong proficiency in Excel
• Strong internal and external customer service-oriented

Nice To Haves

• Experience in a service provider company a plus

Responsibilities

• Ensures proper safety policies and procedures are in place and followed, including monitoring MVR records for fleet drivers.
• Perform MVR records search using the approved background program.
• Ensures department compliance with safety and environmental regulations.
• Monitors expenditures; prepares and maintains various records and files; prepares reports.
• Maintain comprehensive understanding of all DOT/DMV regulations effecting JP Thomas and vehicle operations.
• Review fuel and maintenance transactions to ensure compliance with company policy and identify emerging trends and corrective actions.
• Conduct vehicle inspections alongside field managers.
• Maintain primary responsibility for scheduling and final assessment of vehicle condition.
• Process, monitor, and communicate as appropriate registration/ titling issues with fleet team members.
• Identify deficiencies in tools and equipment.
• Facilitate vehicle maintenance.
• Handle internal vehicle transfers among employees.
• Monitor and report on vehicles through the telematics system.
• Administer and communicate data in the company vehicle database.
• Monitor fuel consumption via the online portal system.
• Ensure company vehicle policy compliance.
• Review all equipment, repair, and maintenance documentation.
• Assist with fleet toll/parking/moving violations as needed.
• Maintain responsibility for physical GPS install/ swap.
• Other duties as required or assigned.

Benefits

• Comprehensive Healthcare/Dental/Vision Plans
• 401K Retirement Plan with Company Match
• Paid Vacation, Sick Time, and Additional Holidays (including your Birthday!)
• Paid Volunteer Time
• Paid Parental Leave
• Hotwire Service Discounts – for employees who live on a property serviced by Hotwire. Discounted service offerings are provided for high-speed internet, video service, phone, and security service
• Employee Referral Bonuses
• Exclusive Entertainment Discounts/Perks

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED