Fleet Coordinator

Henkels & McCoy•Blue Bell, PA

7d•Hybrid

About The Position

Henkels & McCoy is seeking a Fleet Coordinator to support operations. This role is responsible for managing the daily coordination and compliance of fleet vehicles and construction equipment supporting regional projects. The Fleet Coordinator ensures all assets are properly maintained, compliant with regulatory requirements, and efficiently mobilized to meet project demands. This position works closely with field teams, project managers, and corporate support functions to keep operations running smoothly.

Requirements

2–5 years of experience in fleet coordination, equipment management, or construction operations
Strong organizational and time-management skills with attention to detail
Knowledge of vehicle and equipment compliance requirements (registrations, insurance, inspections)
Experience coordinating maintenance and working with third-party vendors
Proficiency in Microsoft Office and fleet or asset management systems
Strong communication and problem-solving skills

Nice To Haves

Experience in the utility or construction industry
Familiarity with DOT regulations and equipment transport logistics
Basic mechanical knowledge of construction equipment

Responsibilities

Maintain accurate and up-to-date records for all vehicle and equipment registrations, inspections, and insurance policies
Monitor expiration dates and ensure timely renewals in compliance with company standards and regulatory requirements
Organize and manage fleet documentation in company systems and files
Coordinate preventative maintenance schedules for fleet vehicles and construction equipment
Respond to repair needs and work with internal maintenance teams and external vendors to minimize downtime
Track service history, repair costs, and maintenance intervals for all assigned assets
Coordinate the mobilization, transportation, and demobilization of equipment to and from job sites across the region
Partner with project managers and field supervisors to align equipment delivery schedules with project timelines
Ensure proper permits, routing, and documentation are secured for equipment transport
Track and manage incoming equipment requests from field operations
Allocate equipment based on availability, project priority, and operational needs
Maintain visibility into fleet utilization and availability at the yard and surrounding areas
Track equipment usage and assist in preparing billing for internal cost allocation or external invoicing
Monitor and report on costs related to maintenance, repairs, fuel, and transportation
Support cost control efforts and provide data for budgeting and forecasting
Serve as a point of contact for local vendors, repair facilities, and transport providers
Collaborate with corporate fleet, safety, and accounting teams to ensure alignment with company policies
Maintain strong communication with field personnel, superintendents, and project teams