Fleet Coordinator

Green Energy Biofuel LLC•Gloverville, SC

47d•$47,800 - $58,000•Onsite

About The Position

Green Energy Biofuel LLC is looking for a driven and detail-oriented Fleet Coordinator to join our growing team in Warrenville, SC. This is an exciting opportunity to play a key role in keeping our fleet operations running smoothly as we power a cleaner, greener future. If you thrive in a fast-paced environment and love keeping things organized and on the move, we want to hear from you!

Requirements

High school diploma
Minimum of 3 years of fleet, transportation, dispatch, maintenance coordination, or logistics experience
Working knowledge of DOT and FMCSA regulations
Strong organizational and time management skills
Excellent verbal and written communication skills
Proficient with Microsoft Office Suite
Valid driver's license with an acceptable driving record

Nice To Haves

Associate degree in Logistics, Transportation, Business, or related field preferred
Experience with fleet management software, GPS systems, and telematics preferred
Experience coordinating commercial vehicle maintenance
Knowledge of preventive maintenance scheduling
Familiarity with ERP/dispatch systems, GPS tracking, and telematics.
Strong problem-solving and analytical skills
Ability to prioritize multiple projects in a fast-paced environment
Experience supporting multi-location fleet operations

Responsibilities

Coordinate the daily utilization of company vehicles, trailers, and equipment
Monitor fleet availability and communicate equipment status to dispatch and operations
Ensure trucks are assigned appropriately based on customer requirements, driver availability, and equipment capabilities
Track fleet movement using GPS, telematics, and fleet management software
Assist with scheduling and coordinating transportation resources during periods of high demand
Serve as the primary point of contact for drivers regarding equipment issues and operational concerns
Coordinate roadside assistance, emergency repairs, and breakdown response
Communicate maintenance schedules and equipment availability
Assist with onboarding drivers by ensuring equipment assignments and documentation are completed
Promote positive communication between drivers, dispatchers, mechanics, and management
Ensure fleet compliance with DOT, FMCSA, OSHA, and company safety standards
Coordinate annual inspections, registrations, permits, and licensing requirements
Monitor Driver Vehicle Inspection Reports (DVIRs) and ensure deficiencies are corrected promptly
Track Hours of Service compliance and support corrective actions when necessary
Maintain fleet files and regulatory documentation
Support accident investigations and maintain incident records
Monitor key fleet performance indicators including: Equipment utilization, Vehicle downtime, Preventive maintenance compliance, Repair turnaround time, Fuel efficiency, Cost per mile, Driver inspection compliance, On-time equipment availability
Prepare weekly and monthly fleet performance reports
Identify trends and recommend operational improvements
Assist leadership with budgeting and fleet planning
Coordinate service providers, towing companies, tire vendors, fuel vendors, and repair facilities
Maintain vendor relationships and ensure quality service
Assist with fleet purchasing, equipment transfers, and disposal of assets
Support inventory management of fleet supplies and maintenance materials
Recommend process improvements that increase fleet efficiency and reduce operating costs
Support implementation of new fleet technologies, telematics, and maintenance systems
Participate in safety initiatives and operational improvement projects
Promote a culture of accountability, teamwork, and continuous improvement