Fleet Coordinator

Wilson County Motors LLC•Lebanon, TN

About The Position

We are seeking a highly organized and detail-oriented Coordinator to join our team. This role is vital in managing inventory, processing purchase orders and delivery documents and ensuring seamless business processes. The ideal candidate will possess strong technical proficiency and be able to provide world class customer service to municipalities across Tennessee and the surrounding states.

Requirements

Proven experience utilizing Gmail and Google products
Proficient in Google Sheets (or Excel) to include utilizing filters, formulas and formatting
Proven experience managing or supporting administrative operations and business processes
Strong attention to detail and excellent organizational skills
Strong customer service and communication skills
Proven experience working effectively with others in joint efforts
Strong business acumen with understanding of basic P&L principles
Background Check Disclosure Notice: As part of the employment process, Wilson County Motors LLC may obtain a consumer report and/or investigative consumer report for employment purposes. These reports may include information regarding your criminal history, (where permitted by law), driving record, education, employment history, and other background information. A background check company may be used to prepare these reports. If Wilson County Motors LLC intends to obtain such a report, you will be provided with a separate, standalone disclosure and authorization form in accordance with applicable law. By submitting this application, you acknowledge that you have read and understand this notice.

Nice To Haves

Previous experience with automotive dealership policies and principles a plus

Responsibilities

Create, organize and maintain customer files
Maintain Inventory spreadsheets and customer contact lists
Create delivery documents for all outgoing vehicles and ensure vehicles are ready per the delivery schedule
Assist in answering customer calls
Assist in providing customers updates and information regarding quotes and/or orders
Maintain reporting submitted to the state on a quarterly basis
Assist in the preparation and submittal of bid information and pricing to the State of Tennessee
Assist in the generation of quotes or bid documents as needed in high volume situations
Provide customers with current W9, Certificates of Insurance and other documents related to doing business
Assist in the invoicing of fleet vehicles
Assist in ensuring receivables are received in a timely manner so that invoices do not go past due
Assist in the coordination of vehicle deliveries as needed to include end users and vehicle upfitters. Includes but is not limited to coordinating with service and detail to ensure vehicle readiness
Delivering or picking up documents between office locations to ensure a timely response to customers as needed
Attend Fleet conferences as needed