Fleet Coordinator

Arizona Department of Administration•Phoenix, AZ

7d•$25 - $26•Onsite

About The Position

The purpose of the Arizona Department of Forestry and Fire Management (DFFM) Fleet Coordinator is to plan, organize, direct, and help control the operation of DFFM fleet and its equipment facility. This includes complete maintenance and service for all DFFM vehicles and heavy equipment located throughout the state. The Fleet Coordinator will act as the point of contact for warranty and recall activity, accidents, abuse, tracking, parts and repair expenditures, and ensuring DFFM fleet compliance with preventive maintenance and emissions inspections with the Arizona Department of Transportation (ADOT). The Fleet Coordinator will communicate guidance and policy compliance regarding repair of vehicles and DFFM equipment. The Fleet Coordinator will interact with DFFM personnel to determine and obtain appropriate support vehicles and equipment requirements. This position requires managing a physical inventory count of all statewide excess property and ensuring its proper disposal. Working with the Fleet Manager, this position requires oversight of all fleet assets working with business plan strategies and operational/financial plans.

Requirements

Knowledge of administration and concept of fleet operations.
Knowledge of DFFM equipment including: heavy duty offroad equipment, heavy truck and automotive equipment used in daily operations, and all agency vehicles.
Knowledge of Fleet data systems used in defining business functions, process, and operations.
Knowledge of Federal, State, ADOA, and ADOT equipment service policies, rules, and regulations related to managing a statewide fleet organization.
Knowledge of Vehicle and equipment repair, service requirements and procedures for maintenance operations.
Knowledge of Parts and warehouse/bay applications.
Knowledge of Report preparation, problem solving, evaluation of equipment and vehicles, and summarizing a variety of technical data to customers.
Skills in oral and written communication.
Skills in problem solving resolutions regarding fleet/ equipment.
Skills in developing maintenance management processes using computer applications and software.
Skills in determining corrective courses of action when problems are identified.
Skills in performance information for management decision-making purposes.
Skills in use of personal computers and available software.
Ability to effectively communicate using written and verbal skills to DFFM personnel and customers regarding preventative maintenance.
Ability to understand acquirement of vehicles and equipment, understanding of policies, guidelines, and manufacture's service and repair manuals.
Ability to drive on State business
Valid Arizona Drivers License
Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
The license must be current, unexpired, and neither revoked nor suspended.
Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.
An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Experience in a wide variety of vehicle maintenance and fleet management operations, including shop operations, equipment operations, specialized repair and vehicle operations, vehicle and parts management.

Responsibilities

Screening, acquiring, receiving, oversight of repair and delivery, input and tracking equipment.
Evaluating agency fleet needs.
Manage inventory and transfer of equipment, manage physical inventory count, including excess property and FEPP equipment.
Ensure proper disposal of excess equipment according to related rules and regulations.
Communicate with DFFM staff to schedule Preventive maintenance (PM) for their State vehicles, coordinating repairs, monitoring usage, compiling monthly mileage/repair reports, and recommending appropriate repair/ replacement.
Analyze data and business functions to determine the health of vehicles and make corrective action as necessary to optimize the vehicle repair process and customer support.
Evaluate maintenance performance and compliance with policies, regulation, and laws.
Preparing reports regarding equipment performance, best maintenance practices, safety work standards, preventative maintenance, and materials management.
Provide guidance to DFFM regarding preventative maintenance (where to have vehicles serviced and paperwork), accident procedures/paperwork.
Meets with DFFM personnel to ensure fleet management policies and procedures are being followed.
Interacts with upper management and customers on various support related issues.
Other duties as assigned as related to the position