Fleet Coordinator

City of Chattanooga • Chattanooga, TN

14h • $52,517 - $63,446 • Onsite

About The Position

Performs clerical work involving research, preparation of written recommendations, and detailing bid specifications and evaluations for the purchase of new and replacement vehicles and heavy equipment. Receives general supervision from the Director of Fleet Management, who reviews work through meetings, conferences, order logs, and overall results achieved. The Fleet Coordinator is a stand-alone position.

Requirements

• Associate's Degree supplemented by technical school training in automotive, diesel, or heavy equipment trades plus minimum of three (3) years full-time automotive/heavy equipment experience; or an equivalent combination of education, training, and experience.
• Valid Tennessee Driver's License required.
• Knowledge of principles and practices of fleet management and maintenance – methods, materials, equipment, and tools associated with the operation of general automotive and mechanical repair shops
• Knowledge of precise specifications pertaining to both light & heavy duty vehicles/equipment
• Knowledge of MS Word, Excel, PowerPoint, and/or similar programs
• Knowledge of research and interviewing methods in assessing/identifying client needs as they relate to new/replacement vehicles and equipment
• Knowledge of Fleet Management Information Software, Ron Turley & Associates (RTA), or similar programs
• Knowledge of Municipal related acquisition/bidding procedures
• Ability to prepare detailed, written bidding specification for the purchase of new and replacement vehicles and heavy equipment; process new vehicles and equipment;
• Ability to conduct cost studies and analysis; and develop and present clear and concise reports.
• Ability to work in a fast-paced and quickly changing environment
• Ability to process new vehicles and equipment.
• Ability to conduct cost studies and analysis pertaining to vehicle lifecycles.
• Ability to analyze, interpret, and present clear/concise reports.
• Ability to prepare, interpret, and present statistical data/report upon request.

Nice To Haves

• Experience in governmental procurement processes and financial management preferred.
• Word processing and spreadsheet experience desired.
• College-level fleet management and mechanical engineering coursework desired.
• Valid Tennessee Driver’s License preferred.

Responsibilities

• Communicates with representatives of various City departments to discuss equipment requirements, projected usage, and determine future equipment needs.
• Meets with personnel from operating departments to ascertain the equipment needs for the department based on their usage.
• Prepares performance-based and technical-based specifications, written analysis of bids, and purchase recommendations; tracks expected delivery times and maintains liaison with vendors.
• Performs research, prepares written recommendations, detailed bidding specifications, and bid evaluations for the purchase of new and replacement vehicles and heavy equipment.
• Communicates with management, various City department personnel, public officials, committee members, contractors, vendors, and representatives from other agencies, in order to establish and maintain effective working relationships.
• Performs physical and operational inspections of existing vehicles and equipment as well as pre-delivery inspections of new vehicles and equipment.
• Coordinates on-site/pre-delivery inspections, new equipment demonstrations, and equipment maintenance training classes.
• Determines equipment suitability and the use of alternative types of equipment.
• Conducts fleet operation and maintenance studies to identify units requiring repair or replacement.
• Estimates labor, material, and new vehicle preparation cost.
• Analyzes the utilization of fleet units to make recommendations for discontinuance, reassignment or rental; bid packets submitted for vehicles and heavy equipment; equipment cost and useful life; and operating data.
• Understands and interprets blueprints and schematic drawings, and comprehends and makes inferences from written material.
• Must be able to communicate effectively through well organized clear, concise, and detailed written documents.
• May be involved in analyzing equipment, component specifications, and disposing of retired vehicles and equipment.
• Uses appropriate safety equipment and procedures when performing all aspects of assigned duties.
• Entering requisitions for vehicle procurement and related upfitting.
• Performs other duties as may be assigned.

Benefits

• Competitive Compensation: Robust pay scales that reflect our commitment to our staff.
• Work-Life Balance: Generous paid time off and flexible scheduling where possible.
• Exceptional Wellness: Comprehensive health benefits and wellness programs designed for you and your family that deliver savings to you beyond your paycheck, featuring a centralized health clinic and pharmacy for all City employees.
• Growth: A focus on professional development and upward mobility within the organization.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree