Fleet Coordinator (Piedmont)

The Blood Connection•Piedmont, SC

About The Position

The Fleet Coordinator is responsible for supporting the day-to-day coordination of The Blood Connection's vehicle fleet, including bloodmobiles, box trucks, courier vehicles, and departmental vehicles. This position assists with fleet maintenance scheduling, vendor coordination, vehicle readiness, regulatory documentation, and operational support. The Fleet Coordinator works under the direction of the Manager of Fleet and partners with Facilities and Operations to support mobile blood drives, logistics planning, vehicle tracking, and timely communication of fleet status through systems such as Fleetio and Geotab.

Requirements

High school diploma or equivalent required
Minimum of 2 years of experience in fleet coordination, vehicle maintenance coordination, transportation/logistics support, or related administrative support.
Valid driver license with clean driving record required
Working knowledge of vehicle maintenance scheduling, repair coordination, inspection tracking, and fleet documentation.
Skilled in Microsoft Office Suite; comfortable with cloud-based platforms and electronic recordkeeping systems.
Strong organizational, follow-up, analytical, and time management capabilities.
Excellent verbal and written communication skills.

Nice To Haves

Associate degree in Logistics, Business Administration, Automotive Technology, or a related field preferred.
Class B CDL with air brakes preferred or required if assigned.
Experience supporting a variety of vehicles, including commercial trucks, courier vehicles, or specialty mobile units preferred.
Experience with Fleetio, Geotab, or equivalent fleet management and telematics software strongly preferred.
Prior experience supporting vehicle insurance claims or accident documentation preferred.

Responsibilities

Supports daily fleet operations for bloodmobiles, box trucks, courier vehicles, and departmental vehicles.
Coordinates preventive maintenance, inspections, service appointments, and repairs as directed by the Manager of Fleet.
Communicates with vendors regarding repair timelines, service needs, estimates, and vehicle availability.
Tracks vehicle downtime and follows up on open repairs to support operational readiness.
Maintains accurate vehicle service records, inspection records, and compliance documentation in Fleetio.
Uses Geotab to monitor vehicle status, mileage, safety alerts, and other fleet performance information.
Conducts and documents regular vehicle inspections to confirm roadworthiness, cleanliness, equipment status, and operational readiness.
Submits facility tickets for vehicle-related maintenance or service issues and follows up through completion.
Assists with maintaining compliance records related to safety, emissions, DOT requirements, registrations, inspections, and insurance documentation.
Maintains fleet inventory records and updates vehicle asset assignments across locations.
Assists with documenting vehicle accidents and incidents, including gathering reports, photographs, repair estimates, and related information.
Supports coordination with insurance providers, repair vendors, and internal stakeholders during the claims process.
Maintains logs of repair estimates, damage assessments, claim status, and completed repairs.
Supports operational planning and vehicle readiness for mobile blood drives and logistics needs.
Collaborates with Facilities, Operations, IT, and departmental teams on fleet-related needs and special projects.
Assists with emergency preparedness and Continuity of Operations (COPE) planning related to vehicle availability and fleet support.
Schedules and coordinates repairs, inspections, maintenance, and vehicle movement with third-party vendors.
Maintains vendor contact information, service documentation, invoices, estimates, and maintenance records.
Assists with warranty claims, parts orders, service documentation, and follow-up on pending vendor items.
Tracks and reports fleet performance, repair status, vehicle utilization, and maintenance trends using Fleetio and Geotab.
Escalates urgent service issues, recurring vehicle concerns, and operational risks to the Manager of Fleet.
Attends training sessions, safety meetings, and professional development activities.
Stays current with applicable fleet procedures, DOT requirements, safety practices, and internal processes.
Performs other related duties as assigned.