Fleet Coordinator

City of New York•New York City, NY

2d•Onsite

About The Position

The NYC Financial Information Services Agency-Office of Payroll Administration (FISA-OPA) is recruiting a Fleet Coordinator. This position is open ONLY TO CITY EMPLOYEES WHO ARE PERMANENT IN THE TITLE OF MOTOR VEHICLE OPERATOR OR WHO ARE PERMANENT IN A COMPARABLE TITLE. The Fleet Coordinator will be responsible for overseeing the daily operations of the FISA-OPA vehicle fleet, ensuring vehicles are properly maintained, scheduling and coordinating servicing, dispatching, and overnight parking. This role involves performing minor on-site repairs and directing major repairs, initiating requisitions for supplies and repairs, and investigating vehicular accidents. The position also includes delivering parcels and correspondence, assisting the Mail and Photocopy unit, and coordinating with shipping services. A key responsibility is serving as the primary driver for the Executive Director and senior management, including transporting staff and equipment to alternate Data Center sites. The Fleet Coordinator will act as a liaison between FISA-OPA and DCAS Fleet Operations, operating various vehicle types and ensuring compliance with NYC regulations. This role requires strong communication, organizational, and customer service skills, as well as time management abilities and the capacity to work independently. A valid and clean NYS driver's license is mandatory.

Requirements

Permanent in the title of Motor Vehicle Operator or permanent in a comparable title
Possess a valid and clean NYS driver's license
Must maintain a motor vehicle driver license valid in the State of New York for the duration of employment
Strong communication skills
Strong organizational skills
Strong customer service skills
Time management skills
Ability to work independently

Responsibilities

Overseeing the daily operations of the FISA-OPA vehicle fleet ensuring the fleet vehicles are properly maintained
Scheduling and coordinating the servicing, dispatching and overnight parking of the agency's fleet vehicles
Performing onsite minor repairs and directing major repairs to maintenance repair shop
Initiating requisitions for needed automotive supplies and repairs
Investigating agency's vehicular accidents, preparing and submitting accident reports as required by law
Delivering small parcels and urgent correspondence, reports, legal and negotiable documents to and from all agencies, and work locations
Assisting the Mail and Photocopy unit as requested, receiving and processing incoming and outgoing mail; transporting materials to the Post Office for mailing when needed
Coordinating pickup and deliveries with the United States Post Office, UPS and FedEx
Serving as primary driver for the Executive Director and senior management personnel to and from official business meetings throughout the city of New York
Transporting staff and equipment to agency alternate Data Center sites in New Jersey
Acting as liaison between FISA-OPA and DCAS Fleet Operations unit
Operating one or more types of vehicles, such as passenger car, extended vans, etc.
Maintaining vehicles in compliance with New York City Citywide Department of Citywide Administrative Services
Ensuring vehicle operators obey all rules and regulations imposed by the DMV department
Reviewing various DCAS and ARI reports on the condition of vehicles repaired or requiring maintenance
Preparing monthly Fleet Vehicles status reports