Fleet Coordinator

MTM Transit•Phoenix, AZ

2d•Onsite

About The Position

The Fleet Coordinator is responsible for a variety of administrative and logistical functions for the AAA Fleet. The Fleet Coordinator will handle various documents and processes related to vehicle titles, registration, and vehicle insurance. This role will provide excellent customer service with internal and external stakeholders, will be able to perform duties in a timely manner and advise management of any issues that might affect the fleet.

Requirements

High School Diploma or G.E.D.
1+ years in an administrative role
Maintain a high level of professionalism with all peers, clients, and members
Ability to work within a team-oriented environment
Ability to read and respond to Outlook and Workday emails within 24 hours of receipt
Ability to problem-solve in a collaborative, professional manner
Adhere to all company policies and procedures
Maintain a clean and orderly workspace
Demonstrate excellent time management skills
Demonstrate professional communications skills including proper grammar and spelling with all written and oral communications
Ability to schedule, organize and prioritize multiple tasks
Moderate computer skills
Ability to maintain a positive attitude during high stress situations
Ability to maintain high level of confidentiality
Must be able to communicate with staff of all job levels professionally
Regular attendance

Nice To Haves

Experience in the transportation or logistics industry, preferred

Responsibilities

Ensure timely and accurate submission of all appropriate vehicle documentation
Track and coordinate title, license and timely registration for all vehicles
Track and coordinate all changes to insurance status for all vehicles on a timely basis
Maintain, organize, track and control all documents related to fleet vehicles
Provide excellent customer service to internal partners in related business segments
Ensure accurate and timely data entry
Provide general filing for all required paperwork
Provide any necessary Client or Vendor specific reporting
Maintain courteous and professional communication with internal and external stakeholders
Report traffic violations, which includes, but limited to photo radar and parking tickets
Provide support for conducting background checks and MVRs for independent contractors
Notify appropriate internal stakeholders of vehicle maintenance needs, such as emissions, new tags/plates
Attend meetings when requested or required
Help maintain necessary and appropriate office supplies for the location
Perform additional duties as assigned or required