Fleet Coordinator- Planning and Development (Civil Service)

City of Dallas

18h•Onsite

About The Position

The Fleet Coordinator organizes, coordinates, and monitors the use, maintenance, care, and operations of the fleet of vehicles used in service to the City of Dallas departments. Maximizes efficiency, effectiveness, and functionality of the fleet equipment through effective coordination, scheduling, tracking, and maintenance.

Requirements

Knowledge of practices and procedures of fleet management and coordination.
Knowledge of City regulations and safety standards for fleet management.
Knowledge of automotive maintenance and preventative care.
Ability to coordinate and facilitate effective fleet operations.
Ability to work with mechanical staff and operators to ensure functional equipment.
Ability to make recommendations on fleet purchases and potential changes to fleet services.
Ability to prepare concise reports.
Communicating effectively both verbally and in writing.
Establishing and maintaining effective working relationships.
High school diploma or GED equivalent.
Four (4) years of experience in fleet management/automotive maintenance which included one (1) or more of the following: Generating fleet vehicle reports. Coordinating/scheduling maintenance and repair. Maintaining fleet database or software. Tracking completion of maintenance and repair. Generating work orders for repairs.
Valid driver’s license with good driving record.
For applicants with a current driver’s license issued by a state other than “Texas,” must be able to obtain a Texas driver’s license within six-month probation.

Nice To Haves

Associate degree (or higher) in any field plus two years of the required experience will meet the education and experience requirements.

Responsibilities

Manages, monitors, and coordinates the fleet vehicles and equipment for the City of Dallas; monitors use of vehicles, safety protocols, and general maintenance and care; identifies and communicates issues and determines solutions by utilizing various reports and spreadsheets.
Reviews data of fuel usage, odometer corrections, and daily reconciliation of fuel inventory and operations of fuel dispensing system.
Coordinates and monitors fueling, lubricant, and fluid levels for fleet; oversees preventative maintenance scheduling and coordinates shop to ensure completion of work or maintenance.
Receives and monitors breakdown calls and responds to ensure that vehicles and equipment remain functional with limited impact to City services.
Prepares inventory purchases, ledgers, and cost of sales reports; tracks, drafts, and presents budget spreadsheets and current projections fleet requirements and potential equipment needed.
Identifies, gathers, and prepares usage reports, maintenance data, accident records, and operational output documentation; assists management in determining necessary purchases and changes to fleet system.
Performs any and all other work as needed or assigned.