Equipment and Fleet Administrator - PDV (Planning and Development) (Civil Service)

City of Dallas

16h•Onsite

About The Position

The Equipment and Fleet Administrator – Planning and Development oversees the coordination, inventory management, and lifecycle administration of departmental technology equipment, including computers, telephones, mobile devices, plotters, and related accessories, as well as fleet vehicles. This role oversees staff responsible for asset tracking, equipment distribution, maintenance coordination, and disposal of obsolete equipment. The Administrator ensures that departmental assets are properly inventoried, maintained, and available to support departmental operational needs while complying with City policies and safety standards. The Equipment and Fleet Administrator coordinates with internal service departments and vendors to support procurement, maintenance, and replacement of equipment while ensuring compliance with City policies and asset management requirements.

Requirements

Proficiency in computer systems, databases, and asset tracking software.
Knowledge of basic technology troubleshooting principles for hardware, software, and network-connected devices.
Knowledge of inventory management and asset tracking systems.
Knowledge of technology, equipment, lifecycle management (computers, phones, mobile devices, peripherals).
Knowledge of fleet management principles and basic vehicle maintenance coordination.
Knowledge of basic budgeting and expense tracking.
Knowledge of supervisory and personnel management practices.
Knowledge of City policies, procedures, and administrative practices.
Ability to supervise and coordinate the work of administrative or technical staff.
Ability to oversee and guide staff performing technical diagnostics and problem-solving.
Ability to manage multiple equipment and fleet-related activities simultaneously.
Ability to maintain accurate inventory and asset records.
Ability to analyze operational needs and recommend improvements.
Ability to interpret and apply policies, procedures, and safety standards.
Ability to communicate effectively both verbally and in writing.
Ability to establish and maintain effective working relationships with staff, vendors, and City departments.
Associate degree in Business Administration, Public Administration, Information Technology, or Management.
A combination of three (3) years of experience in one or more of the following areas: Technology equipment administration and/or coordination, Fleet Coordination, Inventory Management, Asset Management, Related operational support functions.
Two (2) years of lead or supervisory experience.
Valid driver’s license with a good driving record.
Equivalency: High school diploma or GED plus five (5) years of the required work experience including two (2) years of the stated lead or supervisory experience.
Equivalency: Bachelor’s degree in any field plus three (3) years of the required work experience including two (2) years of the stated lead or supervisory experience.
Equivalency: Bachelor’s degree in a specified field plus one (1) year of the required work experience including two (2) years of the stated lead or supervisory experience.
Equivalency: Master’s degree (or higher) in a specified field plus two (2) years of the stated lead or supervisory experience.

Responsibilities

Oversees staff responsible for technology equipment and fleet administration, including assigning work, monitoring performance, and ensuring accurate asset tracking and inventory management.
Supervises staff responsible for basic technology troubleshooting, including review and escalation of hardware, software, and connectivity issues, ensuring timely resolution and coordination with IT support when needed.
Provides oversight and guidance in diagnosing equipment and system issues, ensuring consistent documentation, problem resolution, and adherence to departmental technical standards.
Oversee the lifecycle management of department technology equipment and fleet vehicles, including procurement coordination, assignment, maintenance scheduling, repairs, replacement planning, and disposal of surplus or obsolete assets.
Maintains and monitors asset inventory systems for computers, phones, plotters, tablets, vehicles, and other equipment to ensure accurate tracking, accountability, and audit readiness.
Coordinates equipment distribution and retrieval for employees’ onboarding, transfers, and separations to ensure proper assignment and recovery of City assets.
Arranges maintenance and repairs for technology equipment and fleet vehicles by coordinating with City departments, vendors, and service providers.
Develops and maintains procedures for equipment use, inventory tracking, and asset management to ensure compliance with City policies and operational efficiency.
Monitors equipment and fleet utilization and recommends replacements, upgrades, or reassignments based on operational needs and lifecycle considerations.
Tracks expenditures related to equipment and fleet services, and assists with budget planning for replacement, maintenance, and technology needs.
Serves as the department liaison with internal service departments and vendors regarding telecommunications services, technology equipment support, and fleet operations.
Prepares reports and analyses on equipment inventory, fleet utilization, and operational needs to support departmental planning and decision-making.
Supports department safety initiatives by coordinating vehicle readiness, ensuring required safety equipment is maintained, and promoting safe equipment use.
Perform all other work as required or assigned.