Fleet and Equipment Administrator, Sr. Manager

Moon Valley Nurseries•Scottsdale, AZ

1d•$100,000 - $150,000•Onsite

About The Position

The Fleet and Equipment Administrator, Sr. Manager is responsible for the strategic oversight, lifecycle management, and operational performance of all fleet and equipment assets across Moon Valley Nurseries. This role owns fleet analytics, budgeting, procurement, vendor management, and field service operations to ensure equipment reliability, cost control, and operational efficiency. This position requires strong analytical capability, deep knowledge of fleet and heavy equipment, and the ability to advise on asset performance, utilization, and end-of-life replacement. The role leads mobile mechanics and the Asset Manager while driving consistency in maintenance standards and fleet operations company-wide. This is an in-office position with up to 30% travel.

Requirements

Minimum of 5 years of experience in fleet management, equipment operations, or a related field
Strong analytical skills with experience in reporting, forecasting, and performance optimization
Hands-on knowledge of fleet and heavy equipment, including maintenance and lifecycle management
Experience with fleet management systems such as Samsara, T3, JD Link, and KPA
Proven ability to manage budgets, control costs, and forecast future needs
Strong vendor management and negotiation skills
Experience leading teams, including field-based employees and managers

Nice To Haves

Experience with or from companies such as Steele, Husqvarna, John Deere, Peterbilt, or similar equipment-focused organizations
Background in agriculture, landscaping, construction, or outdoor service operations
30% travel

Responsibilities

Fleet & Equipment Management Own full lifecycle management of fleet and equipment assets, including acquisition, utilization, maintenance, and end-of-life planning
Advise leadership on equipment needs, replacement timing, and performance optimization
Ensure all fleet and equipment assets are properly maintained, serviced, and consistently meet operational readiness standards across all nursery locations
Oversee equipment assets, including chainsaws, skid steers, forklifts, utility vehicles (e.g., gators), and other earth-moving equipment
Analytics & Reporting Lead all fleet analytics, including utilization, downtime, repair costs, and asset performance
Build and maintain reporting dashboards and KPIs to support operational decision-making
Develop forecasting models for fleet needs, maintenance spend, and capital planning up to 12 months out
Leverage systems such as Samsara, T3, JD Link, and KPA to track and optimize fleet performance
Budgeting & Financial Management Create and manage fleet and equipment budgets; ensure adherence across all regions
Track spend, identify variances, and implement cost control measures
Partner with leadership on capital expenditure planning and long-term asset strategy
Identify and execute cost-saving initiatives without compromising operational performance
Procurement & Vendor Management Partner with our procurement team for fleet and equipment assets, including sourcing, purchasing, and deployment (vehicle wraps, safety installs etc)
Build and maintain vendor relationships; negotiate pricing, service agreements, and terms
Manage third-party service providers and ensure service level expectations are met
Support fleet compliance requirements including registration, insurance, and documentation
Leadership & Team Oversight Lead and manage mobile mechanics to ensure timely repairs, preventative maintenance, and field support
Oversee and develop the Asset Manager, ensuring accurate tracking and accountability of all equipment
Establish standard operating procedures and ensure consistent execution across all locations
Provide training and guidance to field teams on proper equipment use and care