Fleet Compliance Manager

RAYUS Radiology•St. Louis Park, MN

About The Position

RAYUS Radiology is seeking a Fleet Compliance Program Manager to monitor and ensure compliance with Federal and State Department of Transportation (DOT) regulations and the company’s commercial motor vehicle (CMV) safety policies and procedures. The role administers internal and external systems that support compliance, including Driver Qualification Files (DQF), Electronic Logging Devices (ELDs), and Motor Vehicle Reporting (MVR). The position leads the development, implementation, standardization, and management of DOT compliance programs; coordinates compliance processes with HR, Risk Management, and Operations; supports incident investigations and field compliance activities; and serves as an internal program leader and subject matter expert on DOT and fleet safety. The role also handles specified regulatory inspection coordination and other assigned projects.

Requirements

High school diploma or equivalent.
Associate degree in a related and applicable field, or equivalent relevant and applicable experience.
Four years of experience in DOT compliance and/or enforcement, fleet safety systems management and capability development, data analysis, and ongoing program management.
Ability to travel and a reliable means of transportation.
Valid driver's license and proof of current insurance are required to personally drive a vehicle for company business, whether a company or personal vehicle.

Nice To Haves

Associate degree in a related and applicable field.
DOT Management Diploma.

Responsibilities

Develop, implement, standardize, and manage DOT compliance programs, including CMV files, DOT Driver Qualification Files, DOT drug and alcohol programs, vehicle inspections, and hours of service.
Administer standardized driver background checks, pre-employment medical screenings and DOT physicals, and previous-employer information releases in coordination with HR, Risk Management, and Operations.
Prepare and submit required Federal and State DOT trucking registrations, licenses, and compliance reports.
Support field tracking of hours-of-service and daily vehicle inspection (DVIR) compliance through electronic monitoring systems, including ELDs.
Assist with incident investigations, root-cause analysis, follow-up, and closure of action items for vehicle accidents involving company CMVs and team members; share organizational learning.
Collaborate with Operations to implement and manage proactive systems for compliance with DOT regulations and company requirements.
Conduct trucking and transportation applicability determinations, compliance audits, and risk assessments.
Review upcoming Federal and State DOT trucking regulation changes and prepare impact summaries for the VP, Fleet Services.
Conduct required monthly DOT safety meetings and other required training, and maintain documentation of DOT-related activities.
Manage and maintain the company's external Driver Qualification Files system.
Administer the MVR review process in collaboration with an external partner.
Support field activities through data analysis and reporting.
Develop tactics to execute fleet safety strategies and serve as an internal DOT and Fleet Safety program leader and subject matter expert.
Monitor emerging DOT and fleet safety trends, programs, and issues; communicate and educate others on these topics.
Foster a culture of safety through organizational communication and education, and build partnerships with external organizations.
Advise managers on compliance with applicable codes, laws, regulations, and standards.
Schedule regulatory physics testing with outside vendors.
Ensure fire alarm, fire extinguisher, and fire suppression system inspections are up to date.
Perform other duties and projects as assigned.