LST Fleet Asset Administrator

Les Schwab•Prineville, OR

2d•Onsite

About The Position

Maintains accurate data related to the acquisition, maintenance, asset records, inspections, and operating results of the Prineville Complex material handling assets. This includes tractors, trailers, dollies, chassis, forklifts, container movers, and company passenger vehicles. The role involves reconciling and reporting data, and providing administrative support to the department.

Requirements

High School Diploma, GED or equivalent
Must have valid driver's license
Excellent computer skills; proficient with office tools and especially maintaining databases, creating reports, pivot tables, charts, etc.
Ability to communicate information clearly and politely (both verbally and in writing) while ensuring that the quality and content of the message are relevant to the circumstances. This includes the ability to draft, proofread, and send written communications effectively. This also includes the ability and willingness to carefully listen to others by asking appropriate questions and avoiding interruptions.
Ability to work confidently, effectively and with discretion with all proprietary information.
Excellent phone and people skills to support inquiries.
Self-motivated and able to work with minimal supervision.
Ability to perform two or more tasks simultaneously or to shift back and forth between two or more activities or sources of information without difficulty.
Ability to manage work assignments though prioritization, paying attention to detail, and optimal time management.
Maintain a safe working environment by monitoring the work area for safety hazards; monitoring, identifying, and correcting unsafe work procedures or conditions; reporting safety issues to next-level management or safety committee; participating on safety committees and/or attending safety meetings; and following Company policies and hazardous energy and materials procedures, and reporting violations.
Ability to establish and maintain rapport, interact comfortably, and work well with co-workers. This includes cooperating, being supportive of others, willingly helping others, considering others’ ideas and opinions, sharing information, giving proper credit, and fulfilling team responsibilities.
Ability to remain in a stationary position at least 75% of the time.
Typing, use of phone, manual dexterity and fine motor skills for writing and operating office equipment.
Ability to lift files, open filing cabinets and bend or stand as necessary.
Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Nice To Haves

Prior experience in maintenance shops or company fleet administration

Responsibilities

Monitor, maintain, reconcile and report data on fleet assets, including preventative maintenance and repair work orders on transportation and distribution assets and company fleet of passenger vehicles.
Record and process supplier, dealer, and manufacturer’s warranty claims.
Help to ensure that new fleet assets are recorded properly when acquired and/or when taken out of service.
Drive consistently formatted, accurate reporting and communication to all departments.
Reconcile operations reports and support ad-hoc inquiries for analysis.
Run reports on fleet assets on a regular, scheduled basis.
Provide reports on fleet related operational, financial, and regulatory data utilizing both internal and third party source information.
Assist with the development of fleet related presentations, budgets and forecasts; including maintenance, repair, fuel, asset utilization, and shop labor/efficiencies.
Process timecards for various Transport personnel.
Other duties as assigned (i.e. provide back-up support to Parts Room Assistant as needed).