Fleet Administrator

EllisDon•Fort Saskatchewan, AB

2d•CA$50,000 - CA$60,000•Onsite

About The Position

In 2012, PME Inc. joined the EllisDon group of companies and currently functions as a self-performing, heavy civil contractor. PME offers a comprehensive range of services, such as Earthworks and Undergrounds, Pipeline, and Railways, and is committed to upholding EllisDon's values of integrity, mutual respect, safety, and quality. PME Inc. champions a zero-harm culture, prioritizing safety and environmental responsibility. They exceed regulatory requirements and have a Responsive Modified Work Program to ensure workplace safety. They value diversity and inclusion, understanding that different perspectives lead to innovation. We are committed to sustainable and equitable relationships with Indigenous communities, focusing on mutual respect and transparent communication.

Requirements

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
Experience using spreadsheets, with strong proficiency in Microsoft Excel, Word, and Outlook.
Strong forecasting, planning, and problem-solving abilities.
Excellent verbal and written communication skills with a proven ability to build positive working relationships.
Demonstrates a strong commitment to workplace health and safety.
Valid driver's license and access to reliable transportation.
Collaborative team player with strong interpersonal skills.
English proficiency, both written and verbal, is required.

Nice To Haves

Knowledge of light and heavy construction equipment, including fleet vehicles, excavators, loaders, dozers, rock trucks, graders, compactors, and similar equipment, is considered an asset.
Familiarity with accounting systems, equipment tracking software, or similar business systems is an asset.
Previous experience supporting heavy equipment rentals, fleet operations, or the construction industry is considered an asset.

Responsibilities

Support equipment billing, invoicing, and chargebacks for fleet and rental equipment.
Coordinate equipment and vehicle rentals, including purchase orders, vendor setup, and rental documentation.
Work closely with project teams, vendors, and site personnel to ensure equipment needs are met and tracked effectively.
Maintain accurate records, including invoices, equipment documentation, photos, and repair costs.
Assist with equipment planning and utilization, ensuring resources are available to support project requirements.
Use Microsoft Office, spreadsheets, and internal systems to manage equipment-related data while maintaining a high level of professionalism and attention to detail.
Thrive in a fast-paced construction setting, balancing multiple priorities while remaining organized, focused, and composed.