Fixed Term Administrator

Heritage Construction + Materials•Urbana, IL

1d•Onsite

About The Position

The company Administrator provides a variety of administrative support functions to various departments. The pay range for this role is $17.00 per hour to $20.00 per hour, based on experience.

Requirements

High School or Equivalent diploma
Experience in an administrative support position is preferred
Proficient with MS Word/Excel/Outlook and all standard office equipment (copy machines, fax, scanners)
Must be comfortable prioritizing and re-prioritizing work; able to change directions quickly to meet demands of customers
Excellent communication skills, including telephone, personal and e-mail
Must be able to work independently and with a team
Valid driver's license is required
Ability to pass a drug test

Responsibilities

Assist in preparation of subcontracts and purchase orders
Assist in expediting jobs and creating job books for Operations Group
Phones, faxing, typing, copying, filing and receiving and distributing mail
Coding & checking invoices with purchase orders & delivery tickets
Review daily reports
Prepare monthly reports as needed
Approve accounts payable invoices, code as needed
Prepare subcontractor payable invoices
Scan and maintain contract documents, job files and job data bases
Project closeout including any and all paperwork required
Answer phones, greet visitors
Assist in preparation of bid documents
Assist in ordering bonds, insurance certificates and plans
Update bid calendar and follow-up
Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company’s core values, competencies, and skills.