Fixed Term Administrator
About The Position
The company Administrator provides a variety of administrative support functions to various departments. Emulsicoat is a member of the Asphalt Materials Inc. family of businesses, which continually supply high quality products and services, excelling in pavement preservation techniques and construction services. They play critical roles in assisting federal, state, local and private authorities in building economical and reliable pavements while maintaining safety and environmental stewardship to the highest standards. Heritage Construction + Materials, a proud member of The Heritage Group family of companies, provides diverse careers in road construction and material supply throughout the Midwest.
Requirements
- High School or Equivalent diploma
- Proficient with MS Word/Excel/Outlook
- Proficient with all standard office equipment (copy machines, fax, scanners)
- Must be comfortable prioritizing and re-prioritizing work
- Able to change directions quickly to meet demands of customers
- Excellent communication skills, including telephone, personal and e-mail
- Must be able to work independently and with a team
- Valid driver's license is required
- Ability to pass a drug test
Nice To Haves
- Experience in an administrative support position is preferred
Responsibilities
- Assist in preparation of subcontracts and purchase orders
- Assist in expediting jobs and creating job books for Operations Group
- Phones, faxing, typing, copying, filing and receiving and distributing mail
- Coding & checking invoices with purchase orders & delivery tickets
- Review daily reports
- Prepare monthly reports as needed
- Approve accounts payable invoices, code as needed
- Prepare subcontractor payable invoices
- Scan and maintain contract documents, job files and job data bases
- Project closeout including any and all paperwork required
- Answer phones, greet visitors
- Assist in preparation of bid documents
- Assist in ordering bonds, insurance certificates and plans
- Update bid calendar and follow-up
- Continuously growing in alignment with the Company’s core values, competencies, and skills
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
