Fiscal Technician
About The Position
The Fiscal Technician will provide support for customers external and internal to Facilities Services through expedient and accurate data entry and coordination involving work orders, estimates, and purchasing functions. This position will use the Facilities Services computerized maintenance management system (“HokieServ’) to generate, route, and track work orders. The Fiscal Tech will receive goods and services through the Virginia Tech automated purchasing system (“HokieMart”) and see that associated invoices are paid promptly according to Commonwealth of Virginia Prompt Pay guidelines. This position will utilize HokieMart to process routine purchasing transactions such as generating purchase orders as well as the finance system, Banner, to track financial information as it relates to the purchase orders and payments made on invoices submitted to the Business Office. The Fiscal Tech will be responsible for maintaining accurate files and records and for using the work order and purchasing system to generate needed reports and resolve questions for customers.
Requirements
- Previous administrative, program support, or fiscal experience in a professional office environment that includes processing invoices, reconciling and verifying documents to ensure accuracy, organizing, coordinating, and scheduling
- Previous customer service experience with a strong commitment to meeting the needs of both external and internal customers
- Previous accounts payable and purchasing/procurement experience.
- Demonstrated proficiency with a variety of computer functions such as data entry, word processing, and spreadsheets, etc.
- Excellent organizational, time management, communication and interpersonal skills.
- Ability to perform repetitive tasks with minimal supervision required.
Nice To Haves
- Experience utilizing automated work order systems such as AssetWorks
- Experience with Banner Financial System or a similar system.
- Experience with automated accounting/billing/purchasing systems such as HokieMart and HokieServ.
- Strong experience utilizing Microsoft Word and Excel.
- Experience with cash handling
- Previous experience working with vendors/customers to resolve issues
- Experience working with a diverse group of customers and vendors
- Associate’s degree in related field such as business administration or accounting
- Relevant experience in an institutional setting, public sector, or college/university environment.
Responsibilities
- Provide support for customers external and internal to Facilities Services through expedient and accurate data entry and coordination involving work orders, estimates, and purchasing functions.
- Use the Facilities Services computerized maintenance management system (“HokieServ’) to generate, route, and track work orders.
- Receive goods and services through the Virginia Tech automated purchasing system (“HokieMart”) and see that associated invoices are paid promptly according to Commonwealth of Virginia Prompt Pay guidelines.
- Utilize HokieMart to process routine purchasing transactions such as generating purchase orders as well as the finance system, Banner, to track financial information as it relates to the purchase orders and payments made on invoices submitted to the Business Office.
- Responsible for maintaining accurate files and records and for using the work order and purchasing system to generate needed reports and resolve questions for customers.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
Number of Employees
5,001-10,000 employees
