Fiscal Assistant

Quality Staffing•Nashville, TN

1d•Hybrid

About The Position

Quality Staffing, Inc., also doing business as Goddard Mason Executive Search, a leading full-service employment agency matching qualified talent with some of the area's top companies, is looking for an experienced Administrative Services Assistant/Fiscal Assistant to work through our agency as a contract employee with the Tennessee Department of Health (TN DOH) located in Nashville, TN. This is a hybrid position working from 8:00 am to 4:30 pm Monday through Friday for a total of 37.5 hours per week. The pay rate for this position is $28.00 per hour. Fiscal Assistant Job Summary: The Fiscal Assistant will provide fiscal and administrative support for grant-funded programs. This role will support budget tracking, expenditure monitoring, reconciliations, and documentation to help ensure spending is accurate, allowable, and compliant with grant terms and applicable federal/state requirements. This position is ideal for someone who enjoys working with financial data and has strong attention to detail. The position is a hybrid one with in-person attendance in the Nashville central office required on the first day for laptop deployment and orientation and for quarterly division meetings; travel to the central office is non-reimbursable.

Requirements

Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint) for creating, editing, and managing documents, communications, and basic data trackers.
Ability to use spreadsheets to enter data, maintain trackers, and perform basic calculations with accuracy.
Ability to review information for accuracy, completeness, and consistency; identifying discrepancies and following up as needed.
Ability to work with financial data, including budgets, expenditures, and reconciliations.
Ability to follow established procedures, manage multiple tasks, and meet deadlines.
Ability to work independently and collaboratively as part of a team.
Strong organizational skills and attention to detail, including maintaining clear documentation and records.
Ability to learn and use agency systems and processes as required.
A degree in accounting, finance, business, or a related field OR two (2) years or more of experience in fiscal, accounting, and administrative support.
Familiarity with financial reporting, reconciliations, invoice review, and grant monitoring processes.
Strong proficiency in Microsoft Excel for maintaining fiscal trackers, reconciliations, and routine reporting (intermediate functions preferred).
Experience working with federal grants or grant-funded programs.

Responsibilities

Tracking and maintaining fiscal records for grant-funded activities, including expenditures, invoices, and supporting documentation.
Assisting with monitoring grant spending to ensure costs align with approved budgets, funding requirements, and agency policy.
Preparing and updating spreadsheets, reconciliations, and routine financial reports, reviewing for accuracy and completeness.
Monitoring invoices and payments to ensure compliance with federal and agency guidelines.
Supporting budget tracking, projections, and variance/expenditure analysis for program and fiscal leadership.
Communicating with program staff and fiscal team members to resolve financial questions, coding issues, or discrepancies.
Utilizing Microsoft Excel to organize data, perform basic analysis, and generate routine summaries/reports.
Performing related administrative and fiscal support tasks as assigned.