Fiscal & Business Assistant

University of South Florida • Tampa, FL

16h

About The Position

This position provides fiscal and office clerical support to assist with the administration of purchasing and accounting functions within the Department of Molecular Pharmacology and Physiology. This position will assist with department’s fiscal activities including; monthly ledger reconciliations, Pcard transactions, and other support as required. Must remain up to date on University, State and Federal rules and regulations related to purchasing.

Requirements

• This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position.
• College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Nice To Haves

• Associate degree/first two years of post-secondary completed.
• Two years of experience working in a university setting handling purchasing duties and/or accounting functions.
• Working knowledge of MS Excel and Word.
• Good communication and problem-solving skills.

Responsibilities

• Maintains all fiscal records and documentation for the department by completing monthly ledger reconciliations.
• Initiates requisitions for purchases, initiates purchase orders (PO’s) for approval, and verifies invoices received, and reconciles these expenditures.
• Ensures that all invoices are paid in a timely manner and responds to inquiries regarding the status of requisitions, PO’s or goods/services received.
• Serves as the office receptionist by greeting guests.
• Responsible for the sorting of office mail.
• Assists other fiscal staff members as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED