Fiscal Assistant I

Virginia Department of Social Services • Warrenton, VA

9h

About The Position

Fiscal Assistant I is the entry level in the occupational group of Fiscal Assistants. Employees are responsible for routine computations, processing checks, assisting vendors, maintaining files, forms and reports and other clerical functions. Responsibilities require having some knowledge of accounting and bookkeeping principles. Employees perform duties under close supervision and must comply with directives and follow established policies and procedures. The Fiscal Assistant I class is distinguished from the Fiscal Assistant II by the latter’s having working knowledge of accounting and bookkeeping principles and processing a variety of documents for payment involving auditing for completion and accuracy requiring some judgment and interpretation of financial policies and regulations.

Requirements

• Considerable knowledge of: the application of established bookkeeping and accounting principles and techniques to governmental accounting transactions; and arithmetic.
• Working knowledge of: state and local government fiscal regulations, policies and procedures; and office accounting methods and procedures.
• Skill in operating a personal computer, associated business and agency software including spreadsheets, a calculator, and other office machines.
• Demonstrated ability to: organize and effectively process and maintain financial records and files and prepare reports from them; analyze and record information and to balance figures; understand or apply laws, regulations and policies to the maintenance of financial records; verify documents and forms for accuracy and completeness; type accurately at good speed; exercise independent judgment, discretion and initiative in completing assignments and in dealing with other employees and the general public; and establish and maintain effective working relationships with other employees and the general public.
• High school diploma supplemented with bookkeeping coursework, and related fiscal support experience using business and agency software to include spreadsheets OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
• Possession of an appropriate driver’s license valid in the Commonwealth of Virginia.

Responsibilities

• Performs verification, reconciliation and analysis and report presentation associated with accounting matters
• Records transactions in journals, ledgers, and special forms
• Prepares monthly and other reports on activities
• Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis and transaction summaries
• Prepares statements
• Sorts and distributes all documents as necessary
• Maintains an accurate file of the bills
• Researches, analyzes, and evaluates financial data
• Tracks expenditures, prepares/submits budget estimates and ensures payment for services
• Completes necessary federal, state, and local planning and reporting requirements
• Confers with customers/vendors to resolve discrepancies
• Serves as staff at disaster shelters; assists in coordinating shelter operations during emergency situations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED