FISCAL SUPPORT COORDINATOR

State of Arkansas•Little Rock, AR

1d•Onsite

About The Position

The Fiscal Support Coordinator is responsible for assisting in the preparation of procurement documents, including requests for proposals (RFPs), invitations for bids (IFBs), purchase orders, and contracts. Review procurement requests from departments, ensuring they are complete and comply with state regulations before processing. Coordinate the release of procurement solicitations and ensure vendors receive proper instructions for submitting proposals or bids. Assist in tracking and managing procurement milestones, including vendor selection, contract award, and delivery timelines. Provide information and guidance to vendors regarding procurement policies, procedures, and requirements. Ensure that vendors are in compliance with the terms and conditions outlined in contracts. Monitor procurement transactions and follow up on outstanding orders to ensure timely delivery and completion. Maintain organized records of procurement activities and transactions, ensuring compliance with audit standards. Support contract administration by monitoring contract terms and conditions to ensure that vendors fulfill their obligations. Review contracts for accuracy and completeness before final approval and execution. Assist in tracking contract renewal dates, amendments, and changes, ensuring all updates are documented and communicated appropriately. Assist in preparing procurement reports, including tracking procurement budgets, spending, and vendor performance. Compile procurement data for management review, identifying trends, savings opportunities, and areas for improvement. This position requires on-site employment with no remote or hybrid options available. The Fiscal Support Coordinator is responsible for coordinating fiscal processes within an agency, ensuring the proper handling of financial documentation, and supporting the preparation of budgets and reports. This role focuses on ensuring the timely and accurate completion of fiscal support functions, such as accounts payable/receivable, reconciliations, and financial documentation.

Requirements

Understanding of accounting principles and financial management processes.
Strong organizational and time management skills.
Attention to detail and accuracy in handling financial data.
Ability to work collaboratively with various departments.
Proficient in financial software and Microsoft Office Suite.
A bachelor’s degree in accounting, finance, or a related field, or equivalent experience, preferred.
One to three years of experience in fiscal support or related field.

Nice To Haves

Understanding of procurement practices and procedures, including familiarity with state procurement laws and regulations.
Ability to review and process procurement documents, ensuring compliance with departmental and state guidelines.
High attention to detail, with the ability to review procurement documents and vendor contracts for accuracy and completeness.
Ability to track and maintain procurement records and documentation in an organized manner.
Strong written and verbal communication skills to interact with vendors, internal teams, and senior management.
Ability to clearly communicate procurement policies, processes, and timelines to external stakeholders.
Strong organizational abilities to manage multiple procurement projects simultaneously while meeting deadlines.
Ability to prioritize tasks effectively, ensuring the timely completion of procurement processes.
Ability to identify and resolve issues in the procurement process, such as discrepancies in orders or contract performance issues.

Responsibilities

Assists with RFPs, IFBs, and contracts.
Prepares purchase orders.
Ensure that vendors are in compliance with the terms and conditions outlined in contracts.
Assist in tracking contract renewal dates, amendments, and changes, ensuring all updates are documented and communicated appropriately.
Assist in preparing procurement reports, including tracking procurement budgets, spending, and vendor performance.
Other duties as assigned.
Coordinate the preparation of financial reports, budget requests, and records.
Ensure that financial transactions are processed and recorded accurately.
Assist with the administration of accounts payable/receivable and other fiscal duties.
Maintain financial records and files in compliance with regulations.
Serve as a point of contact for fiscal-related questions and issues.
Assist in audits and ensure compliance with financial standards.