Fiscal Specialist (0077857)

University of Hawaii•Honolulu, HI

1d•Onsite

About The Position

Serve as fiscal administrator and provide related support to various UH Manoa operating units (Campus Services, Student Housing Services, Campus Operations & Facilities). Provide staff support in all administrative functions including accounting, procurement, personnel/payroll, and contract administration. Review and approve fiscal and procurement transactions/documents under $25,000 to certify availability of funds and compliance with university, state and federal rules and regulations, policies and procedures. Provide technical advice, interpretation and/or make effective recommendations on applicable policies, procedures and other administrative requirements to the program director, managers and staff. Collect statistical data to analyze and develop administrative, accounting or program reports. Gather and compile expenditure data for annual budget requests or for special reports as needed. Monitor encumbrances to ensure funds are properly liquidated to improve the efficiency and cost effectiveness of the program's operating budget. Access the University's Financial Systems to verify that accounting and payroll transactions are accurately recorded. Participate in year-end adjusting and closing entries. Coordinate the timeline with the respective departments and staff to ensure deadlines are met. Prepare and/or revise requests for Sole Source or Sole Brand Justifications, Determination of Cost and Price Reasonableness, and Request for Quotes for goods, services, and construction. Perform reconciliations of financial information, analyze variances, prepare reports and recommendations. Assist with the preparation of financial reports including monthly expenditure analysis. Prepare budget to actual variance analysis. Review personnel action forms for conformance with payroll policies, procedures, rules and regulation set forth by federal and state government, the University of Hawaii and collective bargaining agreements. Review and process all overtime, temporary assignments, night differential and other related documents. Responsible for depositing funds and reconciling to accounts/records. Manage the equipment inventory and control systems to account for acquisitions, transfers and disposal of equipment. Coordinate the annual inventory and prepare the required inventory reports in accordance with University procedures and guidelines. Supervise the Student Assistant(s). Responsible for recruitment, training and reviewing all work. Other duties as assigned.

Requirements

Possession of a baccalaureate degree in business administration, public administration, arts and sciences, or related field and 3 years of progressively responsible professional experience with responsibilities for accounting or fiscal operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the areas of accounting or fiscal operations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting or fiscal operations.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing, spreadsheet and database software.
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Nice To Haves

Bachelors or Master's Degree in Accounting.
Familiarity with UH administrative policies and procedures.

Responsibilities

Serve as fiscal administrator and provide related support to various UH Manoa operating units.
Provide staff support in all administrative functions including accounting, procurement, personnel/payroll, and contract administration.
Review and approve fiscal and procurement transactions/documents under $25,000 to certify availability of funds and compliance with university, state and federal rules and regulations, policies and procedures.
Provide technical advice, interpretation and/or make effective recommendations on applicable policies, procedures and other administrative requirements to the program director, managers and staff.
Collect statistical data to analyze and develop administrative, accounting or program reports.
Gather and compile expenditure data for annual budget requests or for special reports as needed.
Monitor encumbrances to ensure funds are properly liquidated to improve the efficiency and cost effectiveness of the program's operating budget.
Access the University's Financial Systems to verify that accounting and payroll transactions are accurately recorded.
Participate in year-end adjusting and closing entries.
Coordinate the timeline with the respective departments and staff to ensure deadlines are met.
Prepare and/or revise requests for Sole Source or Sole Brand Justifications, Determination of Cost and Price Reasonableness, and Request for Quotes for goods, services, and construction.
Perform reconciliations of financial information, analyze variances, prepare reports and recommendations.
Assist with the preparation of financial reports including monthly expenditure analysis.
Prepare budget to actual variance analysis.
Review personnel action forms for conformance with payroll policies, procedures, rules and regulation set forth by federal and state government, the University of Hawaii and collective bargaining agreements.
Review and process all overtime, temporary assignments, night differential and other related documents.
Responsible for depositing funds and reconciling to accounts/records.
Manage the equipment inventory and control systems to account for acquisitions, transfers and disposal of equipment.
Coordinate the annual inventory and prepare the required inventory reports in accordance with University procedures and guidelines.
Supervise the Student Assistant(s), including recruitment, training and reviewing all work.
Other duties as assigned.