Fiscal Specialist (0078874)

University of Hawaii • Lihue, HI

5d • Onsite

About The Position

The Fiscal Specialist position at Kaua'i Community College is responsible for reviewing and auditing small-purchase procurement requests to ensure compliance with federal, state, University, and RCUH policies. This role involves evaluating procurement documents, providing guidance to departments on solicitation options and documentation standards, and offering technical assistance on procurement-related questions. The specialist also serves as the Campus Purchasing Card (P-Card) Reconciler, performing fiscal reviews and audits of P-Card transactions. Additionally, they assist with the review and audit of travel documents and are responsible for developing and delivering training sessions on procurement requirements and procedures. The position requires maintaining accurate records and performing other related duties to support procurement operations.

Requirements

• Possession of a baccalaureate degree in Accounting, Business Administration or related field.
• One (1) year of progressively responsible professional experience with responsibilities for Accounting or Business Administration, including procurement.
• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities.
• Functional knowledge of principles, practices and techniques in the area of business administration or accounting, including procurement.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with business administration or accounting, including procurement.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration or accounting, including procurement.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software.

Nice To Haves

• Knowledge of and experience with KUALI Financial System
• Knowledge of and experience with University, State and Federal procurement policies and guidelines.

Responsibilities

• Reviews and audits small-purchase procurement requests for goods, services, and construction for compliance with applicable federal, state, University, and RCUH policies.
• Approves procurement requests as Campus content reviewer.
• Evaluates procurement documents of moderate complexity for completeness and adequacy, recommending corrective actions.
• Ensures procurement documents align with procurement requirements.
• Works with departments to verify the accuracy of specifications, justifications, and procurement methods.
• Provides guidance to departments on small-purchase solicitation options, drafting specifications, obtaining quotations, and meeting documentation standards.
• Offers technical assistance on procurement-related questions and escalates complex issues to senior staff.
• Provides procedural support to departments for proper preparation and submission of procurement documentation.
• Serves as the Campus Purchasing Card (P-Card) Reconciler, performing fiscal review and audit of all P-Card transactions.
• Identifies discrepancies or policy issues with P-Card transactions and coordinates with departments and supervisors for resolution.
• Assists Account Clerk V with reviews, audits, and approvals of travel documents across all funding sources for compliance with policies, procedures, and collective bargaining guidelines.
• Ensures documentation accuracy and proper justification for travel expenditures.
• Develops, coordinates, and delivers training sessions for faculty and staff on small-purchase procurement requirements and procedures.
• Updates instructional materials, guides, and checklists to support compliance and improve user understanding.
• Prepares clear written and oral reports and communicates procurement requirements with professionalism, tact, and sound judgment.
• Maintains accurate records, forms, templates, and procurement documentation.
• Performs other related duties as assigned to support procurement operations.

Benefits

• Salary schedules and placement information
• 11 Month
• Full Time
• Permanent
• Renewal of appointment contingent on satisfactory performance and availability of funds.
• Position may be converted from 9 to 11 months or 11 to 9 months based on operational needs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level