Fiscal Specialist (0080295, CTAHR/Admin)

University of Hawaii•Honolulu, HI

20h•Onsite

About The Position

The Fiscal Specialist position is within the College of Tropical Agriculture and Human Resilience (CTAHR), Administrative Services, Fiscal Office at the University of Hawaii at Manoa in Honolulu, HI. This is a permanent, full-time, 11-month position. The role involves generating financial reports, monitoring special funds, administering indirect cost returns, managing extramural grant administration, accounting for contracts and grants, FTE monitoring, developing and implementing internal fiscal procedures, and cost-sharing monitoring. The position also serves as a lead FA and working supervisor for designated units/personnel.

Requirements

Possession of a baccalaureate degree in business or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration and/or accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the area of office management and/or accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with office management and/or accounting.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer, apply word processing software.
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Nice To Haves

The incumbent may recommend or establish policy and procedures applicable to an assignment.
The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected.
Guidance is given on unusual or complex problems and procedures as needed.

Responsibilities

Research and prepare final expenditure & revenue reports for extramural grants, state, other federal, and other agencies on both an annual and on an as-needed basis.
Review accounts and approve expenditures for Special Tuition, Revolving and General Funds.
Calculate & disperse the return of overhead funds from Office of Research Services (ORS) to the appropriate Principal Investigator (PI)/department and monitor the expenditures and balances.
Advise faculty in preparing budgets & proposals for extramural grants, ensuring compliance with UH & funding agency policies & procedures, and review & approve budgets before submission to ORS.
Work with ORS when discrepancies/questions arise regarding extramural contracts & grants.
Establish accounts, monitor and approve financial transactions, review monthly reports, and project and reconcile expenditures for extramural contracts & grants.
Supervise the distribution, collection, review, and return of UH FTE certifications by account codes, and advise & discuss with PIs on any discrepancies or corrections.
Work with PIs & departments to ensure compliance with applicable policies, procedures, rules, and regulations.
Advise & assist the PIs in determining the UH financial obligations required by extramural funding agencies and supervise the distribution, collection, review, and return of Cost-Sharing reports on a monthly basis.
Serve as lead FA and working supervisor for designated units/personnel.
Other duties as assigned.