Fiscal Specialist IV - EMS Division

St Mary's County Government•Leonardtown, MD

About The Position

The Fiscal Specialist IV supports the fiscal operations of the Emergency Medical Services (EMS) Division through accounting, payroll, purchasing, budgeting, reporting, administrative, and clerical work. The role prepares and processes multiple EMS payrolls, monitors employee leave and schedule changes, maintains the division checking account and lockbox submissions, reconciles accounts, and supports staff with financial functions and timesheet training. The position also processes purchasing requests and accounts payable and receivable, assists with budget preparation, monitors contract provisions and compliance, prepares correspondence and reports, maintains records and files in accordance with retention policies, and provides high-level service to internal and external contacts. The specialist may provide backup to the Administrative Coordinator and may work within the Emergency Operations Center during exercises or actual emergencies as needed. The position requires appropriate handling of confidential and sensitive personal and medical information. The hiring salary is $59,114 annually. The full salary range is $59,114 to $101,691 annually. Candidates must pass a background investigation with favorable results and a pre-employment drug test.

Requirements

Associate’s degree, or equivalent technical training, education, and/or experience.
Three or more years of job-related experience, or equivalent technical training, education, and/or experience.
Ability to gain thorough knowledge of St. Mary’s County Government policies and procedures.
Ability to represent St. Mary’s County Government to the public.
Expert knowledge of department practices and procedures.
Knowledge of fundamental accounting principles.
Ability to operate office equipment, including a copier, fax machines, and multiple phone lines.
Ability to prioritize and multitask and follow through on assigned tasks.
Ability to supervise, train, and monitor subordinate staff.
Ability to keep accurate records.
Ability to operate relevant computer systems, including hardware and software, and simple office machines.
Must successfully pass a background investigation with favorable results.
Must pass a pre-employment drug test.

Responsibilities

Prepare accounts receivable for rents, loan payments, and mortgages.
Monitor work performed by other staff, including reviewing bills, statements, vouchers, receipts, and reports.
Prepare transcripts; review journals and complex subsidy accounts; and monitor bank receipts and receivables.
Assist with planning, forecasting, formulating, and overseeing budgets; assess current and anticipated needs and costs; and consult with office staff about fund availability.
Process cash receipts and disbursements involving checking and savings accounts.
Reconcile ledgers and prepare monthly, quarterly, and year-end financial reports for county, state, and federal agencies.
Assist in preparing budget requests and calculate salary and other accounting information.
Research and complete financial forms and charts; assist with grant proposals, modifications, renewals, and special requests.
Implement separate accounting systems for fiscal operations; generate data for trial balances and general ledgers; and maintain double-entry records.
Perform clerical tasks such as copying, preparing envelopes, and mailing orders.
Perform fiscal support and clerical duties related to EMS Operations.
Prepare multiple EMS payrolls for 24/72, Pitmen, hourly, and regular-schedule staff; monitor leave and schedule changes; and accurately enter and review employee time and leave payroll analysis.
Assist with scheduling issues as requested and support the Emergency Services Billing Program.
Monitor and maintain the EMS checking account and lockbox document submissions; reconcile the account.
Attend training and assist with training needs; provide timesheet-completion training to division personnel.
Organize and maintain administrative, confidential, reference, and follow-up files in compliance with department retention policies.
Provide high-level customer service to internal and external contacts and maintain effective working relationships within the department and organization.
Assist with budget preparation and monitor contract provisions and compliance.
Prepare correspondence and reports.
Accurately process division purchasing requests, accounts payable, and accounts receivable according to finance department processes and timelines.
Provide backup to the Administrative Coordinator.
Maintain confidentiality and appropriately handle sensitive personal and medical information.
Operate within the Emergency Operations Center during exercises and actual emergencies as needed.
Perform other duties as assigned.