Fiscal Specialist 2 - Accounts Payable and Travel

Skagit Valley College • Mount Vernon, WA

22d • $3,917 - $5,111 • Onsite

About The Position

The Fiscal Specialist 2 - Travel and Accounts Payable position performs a variety of complex and varied fiscal and administrative functions, such as travel and expense reimbursement, accounts payable, establishing and maintaining comprehensive fiscal record-keeping systems, under the general direction of the Associate Director of Business Operations. This position handles a high volume of incoming documents and performs a variety of accounts payable functions. Strong customer service skills are also essential for effectively working with vendors and college staff to resolve accounts payable items and related issues. This is a full-time, classified position working 40 hours per week, 12 months per year. This position works onsite in the Business Office on the main campus located in Mount Vernon, Washington.

Requirements

• Associate's degree; OR Five (5) years of progressively responsible fiscally-related experience; OR A combination of education and experience that is equivalent to five (5) years of full-time experience as a professional working in a financial or related role.
• Microsoft Office Suite, particularly Excel, or similar programs
• Strong oral and written communication skills
• Strong time management skills
• Demonstrated ability to work effectively with diverse groups
• Plan and manage time effectively
• Effectively organize multiple assignments
• Work with agencies, vendors, and college employees regarding fiscal operations
• Analyze purchasing contracts and orders
• Work independently
• Handle confidential information appropriately
• Work effectively as a member of a team
• Adapt easily to changing business needs, conditions, and work responsibilities
• Communicate visually, orally, and in writing
• Respond appropriately in difficult situations
• Accept personal responsibility for the quality and timeliness of work
• Respond to difficult, stressful, or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintain good working relationships among internal and external customers

Nice To Haves

• Experience with accounts payable
• Education and/or experience in governmental or non-profit accounting
• Knowledge of Washington State Technical and Community College’s accounting systems and procedures
• Experience working with PeopleSoft ERP System in receiving, expenses, and accounts payable modules

Responsibilities

• Work collaboratively with Purchasing, Grants, and other College departments to ensure accounts payable and grant expenses are paid in a timely manner
• Perform timely and accurate accounts payable data entry in the College's automated financial management system
• Review, process, and post business transactions including payment requests, vendor invoices, travel reimbursements, payroll vouchers, and journal entries
• Ensure all information is complete in order to process payments in compliance with College guidelines and policies
• Perform a variety of accounts payable functions, including price and quantity matching, and verifying receiving, account coding, and budget authorization
• Interpret fiscal policies and procedures related to accounts payable
• Process Vouchers for payment via check or ACH
• Determine and apply applicable taxes to payments made
• Maintain and process travel expense records; ensure compliance with state and institution regulations and procedures
• Allocate travel expenses to appropriate budgets
• Developing procedures relating to travel and training staff on appropriate travel procedures
• Work to develop and provide travel training to Institutional staff
• Inquire and answer inquiries regarding expenses and encumbrances incurred from TA/CNER from both the Operational and Grant departments
• Maintain travel records
• Resolve problems, review and approve, and ensure proper allocation of budgets
• Assist with Travel Reconciliations and Fiscal Year-end Activities in the financial system
• Ensure compliance with state and institutional regulations and procedures
• Resolve problems and/or obtain approval for deviations from authorized procedures or expenditures
• Represents Institution as an attendee at Council meetings and on State Board Task forces
• Communicates with staff and suppliers to resolve payment and travel issues
• May serve as a point of contact for the office, greeting and assisting staff and students as they enter
• Provide Customer service to internal and external customers
• Enter tickets to SBCTC for ctcLink process issues
• Assist other fiscal staff with month-end and year-end close and during peak times
• Performs other work as required

Benefits

• Competitive leave packages
• An array of health, dental, vision, and retirement plans
• Retirement, medical, and insurance benefits are provided in accordance with state regulations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree