23849 - Fiscal Policy Consultant

Virginia Department of Transportation•Richmond, VA

About The Position

Responsible for oversight and analytical research for development, maintenance, documentation, dissemination and training for Fiscal policies and procedures that are in compliance with Generally Accepted Accounting Principles (GAAP), the Commonwealth of Virginia Accounting Policies and Procedures (CAPP), state and federal regulations for the proper administration of fiscal accounting and reporting. To provide financial analysis and policy evaluation of federal and state statutes to determine the financial impact on transportation programs. Ensure sufficient internal controls are in place to accomplish goals and objectives. Follow-up on any outstanding issues in accordance with applicable state and VDOT policies and procedures. How you will contribute: Communication, Collaboration, and Technical Writing: Facilitate consensus-building and collaborate with teams; work with Fiscal Compliance staff to enhance financial controls per ARMICS in processes. Document issues utilizing analytical supporting data, providing concise recommendations. Prepare detailed and organized reports and presentations. Coordinate and manage timely stakeholder input. Provide guidance and training direction for internal and external stakeholders of the Fiscal Division. Draft procedural documents that meet agency standards utilizing advanced writing techniques for clarity and readability. Compliance: Manage projects financial accounting program to ensure sound financial practices are conducted, internal controls are in place to safeguard assets and policies and procedures are adhered to. Coordinate and respond to Auditor of Public Accounts and internal auditors. Customer Service and Special Assignments: Proactively assist internal and external customers in identifying and resolving financial issues. Facilitate the resolution of all issues and problems, providing guidance and direction to VDOT districts and divisions. Exhibit professionalism and courtesy in all interactions with internal and external customers. Perform other administrative or special projects as assigned. Fiscal Process Leadership, Documentation, and Project Management: Oversee VDOT Fiscal procedures, guidance, forms, and training. Ensure timely development and review of Fiscal business process guidance and supporting materials. Review, research, and analyze existing and proposed Fiscal procedures to ensure compliance with Generally Accepted Accounting Principles (GAAP), as well as the Commonwealth of Virginia Accounting Policies and Procedures (CAPP). Ensure Fiscal procedures and guidance meet or exceed Agency Risk Management and Internal Control Standards (ARMICS). Demonstrate leadership and project management to address process for updates, dissemination and training methods. Internal Controls, Procedure Documentation and Process Improvement: Maintain familiarity with ARMICS and other policy and procedure documentation and controls for assigned area. Identify changes or updates required to improve the completeness and accuracy of the documentation. Respond to inquiries from various audit groups. Identify process improvement opportunities and innovative solutions to business needs and lead implementation. Record Management: Maintain accurate and updated records for all processes and procedures for assigned business areas. Keep records of any instances where improvements can be referenced for possible inclusion into future procedures. Review and Update Procedures, Policies, and Processes: Design and lead the review of accounting and business processes and procedures for the Fiscal Division. Create, edit, manage updates for all Fiscal procedural documents and forms. Initiate and oversee change management activities related to updates. Evaluate options for policy and process changes and develop best practice solutions based on findings. Maintain organized files and archive project materials.

Requirements

Ability to adapt quickly to constant changing technological advances.
Ability to analyze and interpret technical and financial data.
Ability to communicate clearly with senior management including the executive branch of the state government.
Ability to communicate effectively orally and in writing.
Ability to comprehend complex financial and legal documentation and provide clear, concise written communication.
Ability to develop and maintain effective working and interpersonal relationships with all divisions and customers.
Ability to evaluate a variety of financial operations functions or statewide specialized programs.
Ability to follow written and oral instructions.
Ability to gather and analyze data and prepare technical reports.
Ability to interpret and apply policies and complex regulations to evaluate the adequacy of documentation.
Ability to perform in-depth financial reconciliations.
Ability to plan, coordinate and manage multiple, concurrent assignments in a timely manner and in a fast-paced environment with competing priorities.
Ability to use sound techniques and financial policies in order to assist management in accessing the appropriate use of the Commonwealth’s resources.
Ability to work as a team member to develop intergraded financial solutions.
Ability to work independently, set priorities and meet deadlines.
Ability to work with confidential material.
Knowledge of Generally Accepted Accounting Principles.
Knowledge of VDOT’s financial accounting system or other ERP based financial system.
Knowledge of accounting processes and policies including GAAP, CAPP, and ARMICS.
Knowledge of business management principles.
Knowledge of office practices and procedures, filing systems and coding structures.
Knowledge of performance measurements.
Knowledge of project management principles.
Knowledge of risk assessment and strategic planning.
Skill in making presentations.
Skill in performing mathematical calculations.
Skill in problem solving.
Skill in promoting and providing good customer service to internal and external customers.
Skill in the use of computers and software applications to include MS Office products and automated financial management software systems.
Skill in the use of computers and software applications.
Ability to communicate effectively orally and in writing with diverse audiences regarding accounting principles, concepts, and processes.
Ability to interpret and formulate complex policies and procedures.
Ability to lead in development of Fiscal business processes including Accounts Payable, Accounts Receivable, Project Accounting, General Accounting, Payroll, Inventory, Capital Assets, ARMICS.
Ability to organize work, coordinate activities across a diverse group of people and special interests.
Knowledge of Agency Risk Management and Internal Control Standards (ARMICS).
Knowledge of accounting and financial functions including Generally Accepted Accounting Principles (GAAP), and the Commonwealth of Virginia Accounting Policies and Procedures (CAPP).
Knowledge of technical writing and policy and procedure development principles and techniques.
Skill in the use of computers and software applications.

Nice To Haves

A combination of training, experience or education in Policy Development, Accounting, Business Administration or related field desired.
Experience communicating effectively orally and in writing, making effective presentations, and working effectively with all levels of agency personnel.
Experience in business and project management.
Experience in planning, developing, implementing and maintaining complex policy and procedural information to support business operations and programs.
Experience in program evaluation, development and implementation.
Experience leading the development of Fiscal business processes including Accounts Payable, Accounts Receivable, Project Accounting, General Accounting, Payroll, Inventory, Capital Assets, ARMICS.
Experience managing multiple projects and priorities and meeting established deadlines.
Proficient use of Microsoft Office products.

Responsibilities

Oversight and analytical research for development, maintenance, documentation, dissemination and training for Fiscal policies and procedures.
Provide financial analysis and policy evaluation of federal and state statutes to determine the financial impact on transportation programs.
Ensure sufficient internal controls are in place to accomplish goals and objectives.
Follow-up on any outstanding issues in accordance with applicable state and VDOT policies and procedures.
Facilitate consensus-building and collaborate with teams.
Work with Fiscal Compliance staff to enhance financial controls per ARMICS in processes.
Document issues utilizing analytical supporting data, providing concise recommendations.
Prepare detailed and organized reports and presentations.
Coordinate and manage timely stakeholder input.
Provide guidance and training direction for internal and external stakeholders of the Fiscal Division.
Draft procedural documents that meet agency standards utilizing advanced writing techniques for clarity and readability.
Manage projects financial accounting program to ensure sound financial practices are conducted, internal controls are in place to safeguard assets and policies and procedures are adhered to.
Coordinate and respond to Auditor of Public Accounts and internal auditors.
Proactively assist internal and external customers in identifying and resolving financial issues.
Facilitate the resolution of all issues and problems, providing guidance and direction to VDOT districts and divisions.
Exhibit professionalism and courtesy in all interactions with internal and external customers.
Perform other administrative or special projects as assigned.
Oversee VDOT Fiscal procedures, guidance, forms, and training.
Ensure timely development and review of Fiscal business process guidance and supporting materials.
Review, research, and analyze existing and proposed Fiscal procedures to ensure compliance with Generally Accepted Accounting Principles (GAAP), as well as the Commonwealth of Virginia Accounting Policies and Procedures (CAPP).
Ensure Fiscal procedures and guidance meet or exceed Agency Risk Management and Internal Control Standards (ARMICS).
Demonstrate leadership and project management to address process for updates, dissemination and training methods.
Maintain familiarity with ARMICS and other policy and procedure documentation and controls for assigned area.
Identify changes or updates required to improve the completeness and accuracy of the documentation.
Respond to inquiries from various audit groups.
Identify process improvement opportunities and innovative solutions to business needs and lead implementation.
Maintain accurate and updated records for all processes and procedures for assigned business areas.
Keep records of any instances where improvements can be referenced for possible inclusion into future procedures.
Design and lead the review of accounting and business processes and procedures for the Fiscal Division.
Create, edit, manage updates for all Fiscal procedural documents and forms.
Initiate and oversee change management activities related to updates.
Evaluate options for policy and process changes and develop best practice solutions based on findings.
Maintain organized files and archive project materials.