Fiscal Operations Specialist

California State University, Long Beach • Long Beach, CA

1d • $4,799 - $6,992 • Onsite

About The Position

Under the general supervision of the Administrative Services Manager, the incumbent will serve as academic and fiscal lead to College of Business (COB) instructional support area. Performs technical and analytical tasks and serves as a resource for departments in dealing with complex issues related to the overall departmental operations for the College of Business.

Requirements

• Highly proficient in Excel with strong analytical abilities.
• Solid working knowledge of standard practices and procedures within college and departmental environments.
• Capacity to quickly learn, interpret, and apply a broad range of policies impacting the College of Business, its departments, and programs.
• Excellent organizational skills.
• Advanced computer proficiency across Microsoft Office applications and databases.
• Ability to communicate effectively both in writing and verbally.
• Ability to build and maintain positive working relationships with faculty, staff, students, and vendors.
• Ability to work independently with sound judgment, accuracy, and efficiency.
• Ability to thrive in a diverse and collaborative community.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
• Equivalent to a bachelor's degree in a related field and two years of related experience required.

Nice To Haves

• Equivalent to five years of administrative support experience.
• Bachelor's degree.
• Training and experience at the expert level in the use of the Microsoft Office Suite (i.e., Word, Excel, and Access) preferred.

Responsibilities

• Oversee and track fiscal transactions, perform budget analysis and coordinate budget reports for college with primary focus on delegating incoming and completed tasks for academic departments. Fiscal lead for academic departments (including travel, procurement, direct expense purchases, hospitality, and other contracts). Verifies and corrects information as needed to ensure accuracy, completeness, and adherence to campus policies and procedures.
• Responsible for tracking faculty assigned time approvals. Oversees academic contract approval process including preparation of contracts by staff and submitting contracts in a timely manner to ASM.
• Serves as timekeeper for student payroll and provides training in the CMS HR System Time Reporting & Approval System. Audit student vouchers collected by staff for accuracy and report inconsistencies to student supervisors and college chairs.
• Provides assistance with instructional technology on COB websites. Works with instructional technology to provides expertise on college support areas workflow submissions and software technology to support these workflows from Dean’s office to staff, faculty to staff, and Dean’s office to campus community.

Benefits

• Up to 24 vacation days per year (based on employee group and/or length of service)
• 14 paid holidays
• 12 sick days annually with unlimited accrual
• A variety of medical, dental, and vision plans.
• Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Confidential counseling and support services for employees and their families.
• Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level