Fiscal Officer II 40 FT

Lancaster County•Lancaster, PA

About The Position

The Fiscal Officer II directs the entire fiscal operation of the local Child Welfare Agency and develops policies and procedures for managing its fiscal processes. The position oversees professional, technical, and clerical staff and manages a complex fiscal and accounting structure, including payroll, accounts payable and receivable, purchasing, state and federal reporting, contract negotiations, client accounts, internal audit reviews, and staff training. Responsibilities also include fiscal forecasting, management reports, statistical reporting, and serving as a liaison with state, federal, and county officials, auditors, private agencies, and county departments. The Fiscal Officer is a member of the Agency’s management team. Work is performed with considerable independence and reviewed through conferences and reports. The Fiscal Officer supervises Fiscal Supervisors and their teams, oversees workflow and work quality, supports hiring and training, and ensures deadlines and regulatory requirements are met. The role plans and monitors state and county budgets, forecasts expenditures and revenues, oversees contracts and financial records, and responds to audit inquiries. It also represents the County in community meetings and works with Agency departments, other county agencies, and community partners on child welfare fiscal matters.

Requirements

One year as a County Fiscal Operations Officer 2; or three years of professional accounting experience and graduation from a four-year college or university that included 15 accounting credits; or five years of accounting and/or budgetary experience and an associate degree in accounting or business administration, including or supplemented by 15 college accounting credits; or a combination of experience and training that includes 15 college accounting credits.
In-depth knowledge of child welfare programs and fiscal operations, planning, and policy analysis.
Working knowledge of HR and hiring requirements, supervision and management, program planning and analysis, and policy development and implementation.
Computer skills, including word processing, spreadsheets, and related programs.
Pennsylvania State Police background check, FBI clearance, and Pennsylvania Childline clearance.
Pre-employment drug screen.
Ability to work independently and travel independently to various locations for meetings.

Responsibilities

Supervise at least two Fiscal Supervisors and their subordinates; direct, manage, and track unit workflow and work product.
Plan, review, and evaluate department supervisors’ work and monitor quality, efficiency, and compliance with applicable regulations, policies, and procedures.
Model effective communication and sound decision-making, provide team leadership, and contribute strategic influence.
Assist with hiring and training fiscal staff; distribute work appropriately and ensure payment and reporting deadlines are met.
Establish adequate audit trails to ensure reports and payments are accurate and appropriately documented.
Develop and implement effective casework policy and practices.
Evaluate fiscal operations, procedures, and staff effectiveness, and recommend personnel or operational changes to the Administrator and management team.
Represent the County at community meetings and on state or community boards, committees, and work groups concerning child welfare fiscal issues.
Respond to consumer complaints and concerns; conduct supervisory and department meetings; participate in senior management, supervisor, and Citizen Advisory Board meetings.
Collaborate with Agency departments, county agencies, and community partners to support teamwork in service delivery.
Coordinate and prepare state budgets; forecast expenditure and revenue trends; consult program staff about program changes; coordinate planning with Juvenile Probation and Parole and the Youth Intervention Center; manage current-year budgets; and prepare reports for the Advisory Board, management, and Commissioners.
Prepare and manage county budgets and accounts; coordinate budget planning with Juvenile Probation and Parole and the Youth Intervention Center; ensure adequate funds are available; monitor budgets; and prepare reports for the Advisory Board, management, and Commissioners.
Ensure federal income, Social Security, Supplemental Security Income, and court-ordered support are collected to offset Child Welfare expenditures before state and county funds are used.
Ensure financial records are computerized, develop computer systems as regulations change, and train staff to use relevant programs.
Oversee contracting, seek the lowest available rates, consult private providers and county representatives, arrange submission of contracts to Commissioners and the Controller, and establish contracts as needed.
Liaise with the Controller’s Office and state, federal, and county auditors; respond to questions about procedures, costs, revenue, reporting methods, and financial policies.
Perform other related duties assigned by the supervisor or required by the job classification.