Associate Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

5d•Onsite

About The Position

The State of Connecticut Department of Mental Health and Addiction Services (DMHAS) is recruiting an Associate Fiscal/Administrative Officer for Fiscal Services at the Capitol Region Mental Health Center in Hartford, Connecticut. The role reports directly to the CRMHC Fiscal/Administrative Manager and is responsible for complex fiscal and administrative work supporting the facility’s business office. Applicants must be current State of Connecticut employees who meet the stated service and qualification requirements. The position prepares the monthly Certified Financial Statement Report (CFSR) and oversees business office operations, including facility purchasing, management of the purchasing card (P-Card), bank account reconciliation, QuickBooks, and monthly P-Card reconciliation. The officer helps ensure that purchases and business transactions comply with state procurement rules and policies. DMHAS provides behavioral health services for adults experiencing mental health and substance use conditions across Connecticut. The Capitol Region Mental Health Center is a community-based mental health center serving Hartford, West Hartford, Farmington, Avon, Canton, and Simsbury, and collaborates with local DMHAS-funded programs. The position is full-time, 40 hours per week, on the first shift, Monday through Friday, 8:00 a.m. to 4:30 p.m. A comprehensive medical examination, including drug screening, is required following a conditional offer. State employees must comply with Connecticut’s Drug Free Workplace Policy.

Requirements

Must be a current State of Connecticut employee.
Must have worked for the State for at least six months of full-time service or full-time-equivalent service, subject to applicable collective bargaining language.
Seven years of experience in a combination of fiscal administrative functions, with at least one year in accounting, budgeting, or payroll.
One year of the general experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
College training may substitute for general experience at 15 semester hours per half-year, up to four years for a bachelor’s degree; a master’s degree in public administration, business administration, or accounting may substitute for one additional year of general experience.
Knowledge of public administration, governmental budget management and accounting, grants and contracts, purchasing, and payroll practices and procedures.
Considerable interpersonal, oral communication, and written communication skills.
Ability to prepare and analyze financial and statistical reports; understand and apply relevant state and federal laws, statutes, and regulations; and use electronic data processing systems for financial management.
A comprehensive medical examination, including a drug screening, is required upon a conditional offer of employment.

Nice To Haves

Experience using CORE-CT, including STARS and EPM.
Experience with state purchasing cards and P-Card reconciliation.
Experience reconciling bank statements.
Experience communicating with vendors, staff, management, and third parties by email, phone, and in person.
Experience with QuickBooks.
Experience preparing a Federal Financial Report (FFR).
Experience analyzing and preparing a critique of overages and surpluses.

Responsibilities

Prepare the monthly Certified Financial Statement Report (CFSR).
Manage CRMHC business office operations, including purchasing for the facility.
Manage the purchasing card (P-Card) and reconcile it monthly.
Reconcile bank accounts and use QuickBooks.
Ensure purchases and business transactions comply with state procurement rules and policies.
Perform complex fiscal and administrative tasks, including preparing and analyzing financial statements and reports, projecting expenditures, supporting financial planning, maintaining fiscal controls, and overseeing accounting records.
Plan office workflow, establish office procedures, and schedule, assign, oversee, and review work as applicable to the job class.
Coordinate with other operating units, agencies, and officials regarding policies and procedures as applicable to the job class.