Associate Fiscal/Administrative Officer

State of Connecticut•Hartford, CT

19h•Hybrid

About The Position

The Connecticut Department of Public Health is seeking a current State of Connecticut employee to join the Procurement and Payable Services Section of its Operational and Support Services Branch. The role performs complex fiscal and administrative work, including oversight of procurement, administration, and payments associated with General Letter 71; financial monitoring and reporting; and collaboration with agency units and external officials. The position is based in Hartford, Connecticut, and offers an opportunity for partial telework and a flexible or alternate schedule in accordance with state policies. The job class encompasses complex fiscal and administrative functions, potentially including budget management, accounting, grants and contract administration, purchasing, payroll oversight, financial planning, and supervision. The role may also involve planning workflow, assigning and reviewing work, maintaining procedures, training staff, preparing financial reports and budget requests, maintaining fiscal controls and accounting records, and using electronic data processing systems for financial management. Applicants must be current State of Connecticut employees with at least six months of full-time or equivalent state service, subject to applicable collective bargaining language, and must meet the listed minimum qualifications. The position is full-time, first shift, with a typical Monday-through-Friday schedule. The immediate vacancy may also be used to fill future vacancies in the same job class.

Requirements

Must be a current State of Connecticut employee with at least six months of full-time or equivalent state service, subject to applicable collective bargaining language.
Seven years of experience in a combination of fiscal administrative functions, including at least one accounting, budgeting, or payroll function.
One year of the required general experience must be at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
Considerable knowledge of public administration, governmental budget management, governmental accounting, and payroll.
Knowledge of grants and contracts preparation and administration, purchasing principles and procedures, and payroll practices and procedures.
Interpersonal, oral communication, and written communication skills.
Ability to prepare and analyze financial and statistical reports; understand and apply relevant state and federal laws, statutes, and regulations; and use electronic data processing systems for financial management.
Supervisory ability.
College training may substitute for general experience at 15 semester hours per one-half year, up to four years for a bachelor's degree; a master's degree in public administration, business administration, or accounting may substitute for one additional year of general experience.

Nice To Haves

Experience supervising procurement activities under General Letter 71, including the GL 71 contract process and Purchasing Card program, in accordance with state policies, procedures, and financial controls.
Experience providing fiscal, administrative, or business office support to internal and external stakeholders, presenting financial information, responding to inquiries, and resolving issues verbally and in writing.
Experience using Core-CT financial modules, including eProcurement, Purchasing, Accounts Payable, and EPM or STARS.
Experience performing Purchasing Card reconciliations, including auditing transactions, verifying supporting documentation, and ensuring compliance with procurement policies, procedures, and financial controls.
Experience leading and supervising staff, orienting and training new employees, and managing multiple time-sensitive priorities accurately in a fast-paced environment.
Experience using Microsoft Outlook, Word, and Excel, including pivot tables.

Responsibilities

Oversee procurement, administration, and payments associated with General Letter 71.
Compile, analyze, and report financial data to support fiscal monitoring and decision-making.
Generate EPM and STARS reports for financial analysis and reporting.
Coordinate and collaborate with other operating units, agencies, and external officials.
Assist in developing, reviewing, and implementing agency policies and procedures.
Perform complex fiscal and administrative tasks and, as applicable, plan workflow, set priorities, assign and review work, maintain office procedures, and train staff.
Prepare and analyze complex financial statements, reports, and budget requests; project expenditures and assist with financial planning.
Maintain fiscal controls and accounting records, and manage phases of the budget process.
Act as a liaison with other units, agencies, and officials regarding policies and procedures.
Perform related fiscal and administrative duties as required.