FISCAL MGMT/ADMIN OFFICER

State of careers Rhode Island

10d•$81,708 - $92,074•Onsite

About The Position

This position involves performing advanced professional accounting work and assisting in the maintenance of federal and state governmental accounting systems. The role requires working under general supervision, with work reviewed through periodic checks of accounts and records. Key responsibilities include maintaining control accounts for various funds, preparing financial statements and reports, reviewing the work of accounting staff, preparing and routing necessary forms, analyzing budgetary relationships, and developing recommendations for budgetary actions. The officer will also provide budgetary assistance in formulating annual budget requests for both state and federal budgets, coordinate with program directors on budget estimates, and manage the operations and maintenance budget, including purchase orders, travel, reimbursements, and reconciliations. Ensuring adequate quarterly allotments, assisting with the general ledger, pre-auditing receipts, and maintaining control of financial accounting systems, including the state's grant reporting portal, are also crucial. The role involves examining and verifying various financial documents, maintaining related files, reconciling agency records with state and federal divisions, and responding to audit requests. Additionally, the officer will approve, recommend changes to, or decline project/purchase requests and travel reimbursements based on guidelines, and reconcile Standard Form 270. Assistance with federal and state audits is also required.

Requirements

A thorough knowledge of the principles and practices of auditing and accounting.
A working knowledge of the principles of state and federal government finance.
Knowledge of the methods of data collection.
The ability to analyze and interpret accounting systems and procedures.
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
Ability to collect, evaluate and analyze data relating to administrative functions such as accounting, personnel, purchasing or report writing.
The ability to analyze and prepare financial statements.
The ability to plan, organize, and coordinate work assignments.
A working knowledge of standard office methods and procedures.
The ability to perform accounting functions using multiple computer based programs.
Ability to utilize problem solving techniques and to work independently.
Ability to communicate effectively as well as establish and maintain effective working relationships with others.
Ability to develop and recommend budgetary revisions.
Proficient in Microsoft Access and Excel.
Nine or more years of employment in a public agency or private industry involving responsibility for the performance of detailed accounting/bookkeeping work in complex accounting systems.
BCI and NAC background investigation for security purposes.
Ability to obtain and maintain a security clearance as required.
Must maintain a valid driver’s license throughout duration of employment.

Nice To Haves

Experience within a military environment highly preferred.

Responsibilities

Maintain control accounts for the financial transaction of several funds.
Prepare financial statements and related reports.
Review the work of employees engaged in the maintenance of the Master Cooperative Agreements between the State and the Rhode Island National Guard and all supporting records.
Prepare forms and route reports necessary to the operations of such funds.
Analyze budgetary relationships and develop recommendations for budgetary actions on base programs, activities and functions.
Provide budgetary assistance in the formulation and preparation of the annual budget requests for both state and federal budget.
Coordinate with program directors in the development of quarterly and annual budget estimates.
Prepare and manage the operations and maintenance budget, including the preparation of purchase orders, travel, monthly reimbursements, and quarterly reconciliations, and tracking available funds.
Ensure that quarterly allotments are adequate to meet projected obligations.
Assist in the maintenance of the general ledger for all funds of the state.
Assist in the preparation of periodic financial statements and associated schedules.
Pre-audit receipts and other related financial data.
Maintain control of the financial accounting systems, including the state's grant reporting portal, to assure complete agreement of records not limited to disbursements, receipts, outstanding orders and balances, and prepares tracking & reconciliation reports for outstanding payments.
Examine and verify requisitions, purchase orders, invoices, travel statements, payrolls, transmittal sheets, check registers and checks.
Maintain files of requisitions, purchase orders, utility orders and other related records, and working files of purchase orders, salaries for federally reimbursed state employees, requests for operation & maintenance, and major/minor construction project files.
Reconcile agency records with those of the Division of Accounts and Control and the Federal Comptroller to ensure complete agreement of records relating to disbursements, receipts, purchase orders, grants, and balances.
Respond to all federal and state audit requests.
Approve, recommend changes, and request more information or decline project/purchase requests and travel reimbursements based on state and federal guidelines and regulations.
Reconcile Standard Form 270 (Request for Advance or Reimbursement) monthly to ensure payments have been received, accurate and enters Standard Form 270 payment number and voucher number on internal purchase order tracking spreadsheet.
Assist with federal and state audits to ensure timely responses.
Do related work as required.