Fiscal Manager (0080163)

University of Hawaii•Honolulu, HI

3d•Onsite

About The Position

The Fiscal Manager will serve as the fiscal authority for Student Life and Development, overseeing all fiscal operations and ensuring compliance with University and state policies. This role involves developing and implementing internal controls for daily financial operations, managing comprehensive budgetary plans, preparing financial statements and reports, and providing financial analysis for decision-making. The Fiscal Manager will also direct the collection and reporting of financial data, represent the department in audits, and serve as the administrative approving authority for travel requests. Additionally, this position supervises fiscal office staff, develops departmental fiscal policies, evaluates purchasing activities, resolves procurement issues, and oversees asset and inventory management. The role includes planning and conducting training sessions on fiscal procedures, monitoring debt service obligations, and serving as a fiscal resource for student organizations. Communication of University policies and procedures to students and staff is also a key responsibility. The position requires working beyond normal business hours, including evenings, weekends, and holidays as needed, and performing other assigned duties.

Requirements

Possession of a baccalaureate degree in Accounting, Business Administration, Finance or a related field and five (5) years of progressively responsible professional experience, of which at least two (2) years must include supervisory experience, with responsibilities for supervising a fiscal or accounting office; or any equivalent combination and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Considerable working knowledge of principles, practices and techniques in the areas of accounting and/or finance, as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting and/or finance.
Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Considerable knowledge and experience of generally accepted governmental accounting principles.
Demonstrated ability to analyze financial statements, discern trends, and make projections of revenues and expenditures.
Demonstrated ability to analyze problems, identify impact and solutions, and implement recommendations.
Knowledge and ability to conduct workshops and training for employees.
Ability to multi-task and perform in a high-paced environment.
Ability to work a variable work schedule that goes beyond normal working hours, including evenings, weekends, and holidays, as necessitated by program requirements.
Knowledge of higher education administrative services and the services offered at student unions.
Working knowledge of computerized spreadsheet programs and computerized financial management information systems.

Nice To Haves

Master's Degree from an accredited college or university in accounting, finance, or related field.
Demonstrated ability to perform with high levels of energy, flexibility, and initiative.
Demonstrated knowledge of the University of Hawaiʻi structure, policies, procedures and administrative rules.
Experience with revolving and special funds and/or revenue-generating operations.
Fiscal experience with both self-supporting and government-funded programs at a higher level educational institution.
Experience with managing construction procurement at the University of Hawaiʻi.
Understanding of principles and practices related to student services.
Experience in personnel administration within a unionized environment, with familiarity in interpreting and applying state employment policies, procedures, and collective bargaining agreements.

Responsibilities

Serves as the Fiscal Manager (fiscal authority) for Student Life and Development overseeing all fiscal operations and ensuring compliance with University and state policies.
Develops, implements and maintains effective internal controls of daily financial operations, including reconciliation, accounting, safeguarding and depositing of funds from all sources.
Manages the development, analysis, and monitoring of comprehensive budgetary plans for all department accounts to include budget execution and program expenditures for the Chartered Student Organizations (CSOs).
Leads the preparation and review of financial statements and reports, identified trends or areas of concern, and advises management on corrective or strategic actions.
Provides financial analysis and projections for existing and proposed revenue-generating or break-even services within the Campus Center Complex to support decision-making.
Directs the collection, analysis, and reporting of financial data for internal and external stakeholders, including University administration, the State Legislature, and federal or state agencies.
Interprets instructions and prepares financial reports and analysis in response to requests received from the UH Budget Office, UH executives, the State Legislature, and federal and state agencies.
Represents the department in all audits: coordinating document preparation, reviewing findings, preparing responses, and implementing audit recommendations.
Serves as the administrative approving authority for department travel requests and completions; ensuring compliance with all policies and procedures.
Supervises professional, clerical, and student employees within the fiscal office, establishing clear performance expectations and evaluating outcomes.
Develops, implements, and evaluates departmental fiscal policies and procedures to ensure compliance with current University, state, and federal policies, procedures, and regulations.
Evaluates purchasing and procurement activities of CSOs and departmental programs to ensure compliance with applicable policies and to certify the availability of funds.
Resolves complex procurement issues concerning construction, competitive pricing, specification terms, vendor selections, and other purchasing transactions.
Negotiates scope of services, timelines, and use of required resources with the Director of Internal Audit and/or external CPA firms for department audits.
Oversees asset and inventory management, ensuring accurate recordkeeping, control, and accountability for all departmental equipment and property.
Plans and conducts training and informational sessions on fiscal procedures, policies, and best practices to ensure consistent application.
Monitors and administers department debt service obligations, to include repayment of bonds or other financial obligations attributed to the department.
Serves as an advocate and fiscal resource for student organizations, assisting with fiscal planning, compliance, and reporting needs.
Interprets and communicates University policies and procedures to students, student organizations, and department staff to promote understanding and consistent application.
Works beyond normal business hours including evenings, weekends, and/or holidays as needed.
Other duties as assigned.