Fiscal Grants Director

State of Indiana•Indianapolis, IN

4d•$67,314•Onsite

About The Position

The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. ICJI is designated as the State Administering Agency for the distribution of federal funds, and as the State Statistical Analysis Center for research. The Fiscal Grants Director is responsible for overseeing the fiscal management and monitoring of the agency's federal grant portfolio and supervising three Grant Accountants. The position plays a key role in maintaining strong internal controls and ensuring the agency's federal funds are managed accurately and in compliance with applicable federal and state requirements.

Requirements

Extensive PeopleSoft financial skills required.
Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting and auditing.
Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
Ability to accurately review, track and analyze financial data.
Ability to understand and write reports, data collection and reporting procedures.
Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.
At least 6+ years of experience in accounting, auditing, business administration, financial management/analysis, or related experience and four(4) years of full-time experience in an administrative, supervisory, or management capacity applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Nice To Haves

A degree is not required.

Responsibilities

Oversee the accounting management of federal and state accounts.
Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, will be responsible to lead the hiring, training and performance evaluation process for your team/unit.
Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
Develop policies and procedures for general accounting and bookkeeping functions.
Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
Certify the accuracy of the agency’s financial records and accounts.
Control the flow of appropriated funds for all accounts within the agency.
Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within specific time frames.

Benefits

Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
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