Fiscal Coordinator - Payroll - Sheriff's Office

Salt Lake County•Salt Lake City, UT

About The Position

The Fiscal Coordinator performs fiscal and administrative support functions, including purchasing, accounts payable and receivable, payroll, budget management, and related fiscal work. The role supports the Sheriff’s Office and may include coordinating vendor and purchasing activity, maintaining fiscal and payroll records, assisting with budgets and payroll processes, and handling inmate-related collections and accounts. Work is typically performed in a general office setting. Sheriff’s Office positions are located in the Salt Lake County Jail, a locked-down facility, involve direct contact with prisoners, and may expose employees to stress related to human behavior in a jail environment. The successful applicant must pass a background check through fingerprinting and enroll in the continuous RAP Back (Record of Arrest and Prosecution Back) program in accordance with current County Human Resources policy requirements.

Requirements

Three years of related experience in purchasing, accounts payable and receivable, payroll, and other related fiscal duties, or an equivalent combination of related education and experience.
Pass a required background check through fingerprinting and enroll in the continuous RAP Back program.
Knowledge of County fiscal, purchasing, and budget procedures.
Knowledge of County payroll processes, policies, and procedures.
Knowledge of general accounting principles and procedures, business math, research and data collection techniques, contract administration, and budget preparation and administration.
Knowledge of computer spreadsheet and word processing software.
Ability to perform mathematical and accounting computations.
Ability to communicate effectively verbally and in writing.
Ability to interpret and follow complex written and oral procedures and instructions.
Ability to develop and present clear and precise reports.
Ability to use and manipulate spreadsheet and database programs.
Ability to develop and maintain detailed financial systems.
Ability to plan, organize, and prioritize work assignments to meet deadlines.

Responsibilities

Process purchase requests, verify invoices, process vendor payments, maintain documentation, and assist staff with purchasing activities.
Close monthly expenditures, review petty cash accounts, and conduct annual controlled asset audits.
Coordinate purchasing details with vendors and monitor contracts and payments for compliance.
Authorize payments.
Assist with preparing and processing payroll; answer payroll questions and provide staff training, instruction, and assistance with payroll procedures and check distribution.
Assist with benefits enrollment and may act as hiring manager.
Assist the Fiscal Manager and administrative staff with preparing Division budgets and fiscal program development plans.
Maintain fiscal and payroll records and perform backup accounting functions.
Complete Division-wide purchase card reconciliations and postings.
Complete necessary Journal Voucher adjustments and review activities for compliance with established policies and procedures.
Review and submit bid-process paperwork and track purchases until completed and paid.
Process purchase requisitions, obtain small-cost purchase order numbers, process bid information, and forward invoices to the Auditor’s office for payment.
Maintain special accounts, including subscriptions and publications, merchandise receipts, pricing, travel, and education, ensuring proper documentation, authorization, and adherence to fee structure.
Reconcile inmate payable accounts and prepare journal vouchers in the Jail Inmate billing system (OMS).
Account for inmate Office of Recovery Services (ORS) collections and submit collections to ORS.
Account for DNA collections from inmates and submit payments to the State and County.
Manage the bail bond fee collection process for the Adult Detention Center.