Fiscal & Business Analyst I

University of South Florida•Tampa, FL

23d

About The Position

The primary purpose of this position is to assist the HII Director, Faculty and Staff with all aspects of the financial and general administration of the Health Informatics Institute (HII), including sponsored and non-sponsored projects administration by providing financial analysis and projections, budget management, and fiscal resource management for the institute. This position will effectively utilize their knowledge of grant and contract management regulations, USF institutional policies, technical expertise, and analytical skills to manage the day-to-day objectives of the HII. Specific responsibilities will vary depending on the primary focus of the Analyst’s position and the needs of the HII, however, all Fiscal & Business Analysts within the HII are expected to be cross-trained in the duties and responsibilities of the others.

Requirements

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 0-2 years of fiscal related work experience; or a Bachelor's degree in no specific required field and two years of fiscal related work experience; or four years fiscal related work experience.
Analytical thinking skills.
Problem solving.
Ability to work within a team.
Effective communication skills.
Excellent customer service skills.
Knowledge of accounting, consolidated financial reporting, reconciliation of multiple accounts, accounts payable, accounts receivable and journal entries.
FLSB1310 Equivalency: 4 years of directly relevant experience may be substituted for bachelor's degree. 6 years of directly relevant experience may be substituted for master's degree.

Responsibilities

Handles subcontracts payments.
Monitors the subcontractors on TrialNet project, TEDDY project, Rare Disease projects, and other projects.
Checks the budgets for each subcontract and creates requisitions in Bull Marketplace.
Monitors subawards inbox, collects and initially reviews invoices, obtains approvals and verifications from program leads.
Processes payments against the POs.
Sends all invoices and attachments to Accounts Payable.
Reconciles payment transactions to subcontract and to the ledger.
Tracks subcontract payments in the internal system.
Monitors, modifies, and closes POs.
Establishes new vendors.
Resolves complex issues such as vendor billing problems.
Provides back up for HII payroll and PERT, Accurately calculates RET amount, Prepares and submits RET in timely manner, Maintains and updates payroll distribution accurately and in timely manner, Reconciles payroll, Reconciles personnel effort accurately and in timely manner, Follow-up with Post Award closely for posting RETs, Follow-up with the Health Business office closely for payroll distributions and payroll distribution changes, Follow up with HII employees closely and meet PERT deadline, and check and fix RSA by each USF payroll deadline.
Coordinates support with internal/external requests for grant/project related information (biosketches, IRB approvals, current & pending support).
Tracks data of submitted and awarded projects.
Tracks data of project reporting requirements (progress reports, technical reports, close reports).
Runs routine reports and queries related to expenditures (actual vs. budget).
Special assignments