Fiscal Support Analyst

University of Arkansas System

4d

About The Position

The Fiscal Support Analyst will process receiving entries, approve/allocate procurement card/travel card purchases, verify receipts and forward to Accounts Payable. Confer with vendors to straighten out problems with invoices, maintain vendor files, and process U of A foundation payments. He/she will process requisitions following state and university purchasing guidelines, create procurement authorizations, verify balances and distribute charges. Successfully maintain files for PO's, interdepartmental charges, and close old PO's. Enter hourly payroll, verify timesheets for accuracy, wage rate info, etc., monitor accumulated individual time for hourly employees, process all travel request and travel claims, assist accountant with reports and budget preparation, prepare DBR reports, reconcile cost centers and distribute to faculty. He/she will monitor grant accounts for compliance with grant contracts, monitor grants for available fund balances and expiration dates, clear negative balances, and work with faculty to utilize funds within the funding period. Candidates will be expected to assist with fleet vehicle tracking/mileage logs and scheduling maintenance for department vehicles. Archive fiscal year paperwork on an annual basis and process MV-2 reports. Performs other duties as assigned. This position adheres to Generally Accepted Accounting Principles, State and University purchasing guidelines as well as state and federal laws, and other agency and institutional policies.

Requirements

• Strong self-management skills & ability to work independently.
• Knowledge and/or experience in reconciling accounts, procurement policies, spreadsheets, and ability to initiate problem-solving skills.
• Strong communication and interpersonal skills.
• Ability to resolve problems with vendor invoices and payments.
• Knowledge and understanding of accounting practices.
• Possess excellent verbal and written communication skills.
• Possess strong organizational and prioritization skills for efficient and effective work.
• Demonstrate ability to adjust to and manage change.
• Exhibit a cooperative and approachable attitude and demeanor.
• The formal education equivalent of a bachelor’s degree in general business, finance, or a related field.

Nice To Haves

• Accounts payable/receivable experience in a higher education setting.
• Knowledge of computers and software applications including MS Office Software (Excel and Word).

Responsibilities

• Workday: Pay invoices, allocate Purchasing Card and Travel Card charges to correct accounts and attach receipts, enter requisitions to purchase items, create internal invoices to bill departments, manage account balances, process travel requests including entering spend authorizations (pre-travel) and expense reports (post-travel).
• Reports: Assist in preparing reporting on MV-2 vehicle reports.
• Gift Management: Receive checks from Faculty members to be delivered to the gift office and help them provide appropriate paperwork
• Customer Service: Confer with suppliers about invoice issues, request new supplier setups as needed, enter internal and external invoices for various lab services, fleet vehicle usage and Greenhouse usage. Assist and resolve billing issues for internal or external invoices.
• Working Relationships: Regular, reliable, and non-disruptive attendance is an essential job duty along with creating and maintaining a collegial, harmonious working relationship with staff, suppliers, and community.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees