Fiscal Assistant-Budgets, Invoices, & Timecards (BIT) -Veteran Directed Care (47909)

Bay Aging•Urbanna, VA

3d•Onsite

About The Position

The Budget, Invoicing, and Timesheets (BIT) Fiscal Assistant provides administrative and financial support to the Veteran Directed Care (VDC) Program. The position processes payroll, invoices, and timesheets; enters and maintains budgets and data in computer systems; prepares business reports; maintains organized files and documentation; and participates in meetings as required. The role reports to the Veteran Directed Care, BIT Manager and is paid $20.50 per hour. The position is office-based, and all essential functions must be performed on-site. Physical demands are minimal and include the ability to lift up to 20 pounds, walk, and climb stairs. Independent travel is not required.

Requirements

High school diploma or equivalent; education may be substituted for experience.
Three to five years of bookkeeping experience, subject to the stated education substitution.
Valid driver’s license.
Must have or be willing to obtain an ID.me account to access federal databases.
Strong customer-service and interpersonal skills for respectful working relationships with clients, coworkers, leadership, and external partners.
Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, and standard office equipment.
Basic computer, calculator, and bookkeeping skills.
Knowledge of general accounting principles and proficiency in Cumulus and CYMA.
Working knowledge of community-based human services programs and practices, data entry and evaluation, and record maintenance.
Strong verbal and written communication skills, including professional face-to-face and telephone interactions and clear written communications.
Ability to maintain confidentiality and handle sensitive client information appropriately.
Attention to detail and the ability to enter and maintain accurate data in a timely manner.
Strong organizational skills and ability to prioritize, multitask, meet recurring deadlines, and work under deadline pressure.

Responsibilities

Enter new and renewal veteran budgets in Cumulus, update budget changes, line-item caps, and oversight fees, and adjust budgets based on spending plans.
Scan, upload, and file VA authorizations, spending plans, and related documentation; update suspension records for hospitalizations, rehabilitation stays, and approved employee start dates.
Communicate with VAMC staff to resolve renewal authorization issues and support uninterrupted services and accurate budget management.
Enter and process veteran invoices in Cumulus; review and resolve pending or partially approved invoices; and maintain vendor records, including W-9s.
Scan and upload invoices, and process vouchers and purchase orders for VDC invoices and departmental purchases for submission to Bay Aging’s Finance Department.
Review missing-timesheet reports and timesheets for accuracy and completeness; enter paper timesheets and process electronic timesheets in Cumulus.
Resolve pending and partially approved timesheet issues, export timesheets to CYMA, and review budget-cap reports to identify spending issues and collaborate with Options Counselors on overbudget line items.
Process payroll, generate required reports, meet payroll deadlines, and ensure employee garnishments are processed and paid on time.
Gather information and prepare reports as requested; perform other duties in support of the VDC program and assist other departments or services as assigned.
Cross-train in VDC Enrollment, Customer Service, and Billing functions, and assist with customer service inquiries from clients and staff.