Fiscal and Grants Analyst

City of Philadelphia • Philadelphia, PA

3d • $80,000 - $95,000 • Onsite

About The Position

The MDO Fiscal and Grants Analyst serves a primary fiscal advisory role, applying a seasoned professional background to research financial needs, develop budgets, prepare and analyze reports, and plan and review financial operations. Fiscal and grants analysts are responsible for interpreting, communicating, and managing appropriations; assisting, guiding, and teaching program managers operating budgets and budgeting/financial rules and guidelines. It is expected that fiscal and grant analysts work with autonomy and independence while still under the supervision of the MDO Director of Finance. MDO Fiscal and grants Analysts will provide support to MDO, Office of Sustainability, Office of Arts and Culture, as well as any other department/office deemed to be a good fiscal administrative fit with the MDO.

Additional duties are specifically related to grants management and grants analysis:
Coordinate with operational program managers to record and process notice of grant awards
Manage the grant appropriation process in City accounting systems
Monitor grant expenditures and provide regular reports to operational program managers
Assist in preparing quarterly and annual reporting to funders, program partners, and internal fiscal partners
Assist in preparing annual grants budgets for annual operating budget cycle
Assist with responding to internal and external audit investigations

MDO anticipated to fill 4 to 5 fiscal and grant analyst positions, all will be cross-trained on operating and grants but will have a primary focus on one vs. the other area. Position will report to MDO Director of Finance. Of note, not only does MDO serve to provide operating support to numerous other operating departments (e.g. OHS, DHCD, DHS/OCF, CEO), it also is the lead grant agency for certain citywide efforts in the past (e.g. COVID/CARES, public assistance grants for declared emergencies).

Requirements

• Strong leadership and managerial potential
• Ability to work in a fast-paced environment
• Ability to receive and synthesize large amounts of information quickly
• Ability to respond to complex and simple inquiries quickly and with professionalism
• Excellent problem-solving skills
• Excellent computer skills, especially spreadsheet software
• Desire to work with, collaborate, train, and uplift team members and other colleagues
• Understanding of government accounting
• Understanding of public sector grants management
• Ability to learn new policies and procedures unique to the City of Philadelphia
• Ability to translate or cross-walk between finance and operations
• Bachelor’s degree required, major study in finance, accounting, business management is preferred
• 5-7 years of experience working with finance, financial administration, accounting, grants management, budgeting, or business management is preferred
• Fewer years of experience would be accepted with major study in a finance-related field
• Fewer years of experience also accepted with the achievement of an MBA or post-graduate in a finance-related field.
• One or more factors above can be waived or reduced for candidate’s demonstrated unique potential or experience match.
• The successful candidate must be a city of Philadelphia resident within six months of hire

Responsibilities

• Manages, controls and monitors divisional and office-wide budgeting or fiscal processes
• Support and guide program managers through the budgeting process and other financial operations
• Analyze appropriations allocations to determine opportunities for re-alignment or greater efficiency or responsiveness
• Collaborate with program managers to identify budgeting opportunities and ensure proper budget and fiscal planning and efficient use of available resources
• Work MDO Director of Finance to adapt budgets for changes in governing regulation, program requirements, or shifting priorities
• Monitor and evaluate fiscal operations for effectiveness
• Monitor and maintain financial documentation
• Develop and implement new internal procedures or practices to improve efficiency, documentation, or adherence to rules and regulations.
• Performs additional related work as required.
• Coordinate with operational program managers to record and process notice of grant awards
• Manage the grant appropriation process in City accounting systems
• Monitor grant expenditures and provide regular reports to operational program managers
• Assist in preparing quarterly and annual reporting to funders, program partners, and internal fiscal partners
• Assist in preparing annual grants budgets for annual operating budget cycle
• Assist with responding to internal and external audit investigations

Benefits

• Unlimited FREE public transportation all year long through SEPTA’s Key Advantage program
• 8 weeks of paid parental leave
• Comprehensive health coverage for employees and their eligible dependents
• Eligibility into the discounted medical plan through wellness program
• Paid vacation, sick leave, and holidays
• Generous retirement savings options
• Eligibility to participate in the Public Service Loan Forgiveness program
• Tuition discounts and scholarships (10% to 40%) at over a dozen esteemed colleges and universities, extending to spouse and dependents in some cases

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level