Fiscal Analyst (Fiscal Analyst 4)

State of Washington•Thurston County – Lacey, WA

3d•Hybrid

About The Position

The Fiscal Analyst 4 (FA4) reports to the Director of Administrative Services and supports the agency's mission by serving as the accounting expert and primary advisor on budgetary decisions. This position is essential to the development of agency financial structure, the payment of bills, the preparation of invoices for accounts receivable, the analysis of expenditure trends, maintaining accurate cost allocation processes and other facility related fiscal oversight. This position is crucial to budget development and determining internal and adjusted allotments. It also supports the collection and reporting of data so the agency can plan and improve performance. This position is directly responsible for reviewing, creating, monitoring and renewing state-wide goods and services contracts for the agency. The FA4 coordinates with EFSEC staff, Facilities, and other state agencies, ensuring that DES accounting services has all information for maintaining and documenting information related to billings and invoice payments. These services include; manage and maintain program tracking systems and financial documentation for billings, facility regulatory compliance, and the EFSEC contactor oversight program as needed; drafts and prepares policy and procedure documents as needed manages electronic databases and SharePoint Libraries; and assists EFSEC Managers in fulfilling their job responsibilities. Successful performance in these areas contributes to the Organizations mission, which is to provide an effective "one-stop siting and compliance process" for major energy facilities in the State of Washington. Provides support to the EFSEC Managers and Administrative Law Judges as needed to conduct prehearing conferences and EFSEC adjudicative proceedings. This position supervises one full-time employee.

Requirements

An experienced financial leader with 8+ years of advanced fiscal management experience.
Proven track record of stewarding large-scale agency financial resources and driving strategic fiscal health.
Proven experience using the state accounting system (AFRS) and payroll system (HRMS).
Familiarity with state policies and travel regulations.

Nice To Haves

Demonstrated expertise in overseeing high-value financial resources, complex budgeting, and fiscal strategy.

Responsibilities

Mentor staff and share knowledge with a broad audience
Network with DES fiscal staff/staff at other agencies to devise best practices in a wide range of accounting areas.
Reviewing, creating, monitoring and renewing state-wide goods and services contracts for the agency.
Submit A19, A45s, A17s, and other Accounts Payable and Accounts Receivable paperwork for DES to process.
Ensure that all travel is within statewide guidance, review requests for travel exemptions.
Ensure that all payment for goods and services for the agency meets the required statewide procedures.
Verify that all supporting documents and files are retained per EFSEC’ records retention schedules.
Create guidance documents, resource materials, desk manuals, and other assistive materials for staff.
Create and maintain agency accounting policies, to include mandated and agency specific policies and procedures.
Support all accounting audits to include fiscal and financial audits required.
Establish internal and external controls for all financial activities within the agency and council activities.
Present annual fiscal reports to Executive staff, the agency, or the Council.
Complete expenditure reviews monthly to ensure that all financial spends are accurately reflected by DES’ Accounts Payable.
Review all weekly cash receipts to ensure correct information is being reported.
Work with DES’ SAFS on the creation of new LOI, Project codes, Subcodes, and programming codes to ensure that all information entered into CAMS is accurate.
Present project Cost Allocation assessments for review to the Executive Director and later to DES for fiscal application.
Work directly with DES’ SAF to establish agency specific accounting procedures, ensuring proper internal controls are used, and processes are documented in desk manuals and correctly implemented in automated systems.
Use problem-solving skills to find and correct accounting errors.
Work closely with the Contracting Specialist to streamline processes and maximize the efficiency and effectiveness of new and existing financial technology.
Recommend implementation of new processes and procedures to ensure the agency remains within compliance.