WDVA Fiscal Analyst 4, Full-Time Project, Olympia Central Office

State of Washington•Thurston County – Olympia, WA

26d•Onsite

About The Position

The Washington State Department of Veterans Affairs (WDVA) is seeking a Payroll Fiscal Analyst 4. In this role, you'll coordinate payroll activities, support payroll reviews and audits, ensure payroll expenditures are processed correctly, and prepare payroll reports for taxes, benefits, and management reporting. As back up to the Payroll Supervisor, this position prepares all required payroll reports for taxes and benefits and develops payroll management reports for effective accounting and management practices. This position is a project position with an expected end date of June 30th, 2028. Standard business hours for this position are 8:00 A.M. to 5:00 P.M., Monday through Friday in-office at our Central Office in Olympia. Occasional weekend work may be needed, and incumbents may be expected to adjust the work schedule to meet business needs of the agency. An alternative work schedule and hybrid telework may be authorized based on mission requirements. The Washington State Department of Veterans Affairs (WDVA) is passionate about its mission of “Serving Those Who Served.” As a national leader in its advocacy for nearly 500,000 veterans and their family members, WDVA strives to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, WDVA provides critical community services through a variety of programs, and at its four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star.

Requirements

Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, and three or more years relevant professional experience.
At least 3 years experience performing full cycle payroll functions in a unionized environment.
A combination of education and experience may be considered on a year-for-year basis for education but not usually for the credit hours.
Experience must be relevant to the position.
Must be able to read, write, speak and understand English to facilitate effective performance of job duties. This includes sufficient written and verbal communication in English, to facilitate effective performance of essential functions.
The ability to take action to learn and grow.
The ability to take action to meet the needs of others.
Must be proficient in the English language

Nice To Haves

Knowledge of Office of Financial Management (OFM) rules and regulations including the State Administrative and Accounting Manual (SAAM).
Knowledge and experience with the Human Resource Management System (HRMS), Cross-Application Time Sheet (CATS), and Health Care Provider1 system.
Knowledge and experience working with the Agency Financial Reporting System (AFRS), Financial Toolbox, and Enterprise Reporting System, and DRS Employer Reporting Application (IERA).
Excellent communication skills; written and oral are essential and are used via e-mail, phone, in person, in meetings, and complex written responses to payroll issues.
Experience with managing benefits for health care insurance and other state employee payroll related deductions and benefits.
Attention to detail and ability to analyze complex RCWs and WACs related to payroll and benefits.
Advanced analytical skills and the ability to identify, obtain, examine, and evaluate information for relevance to an issue.

Responsibilities

Serve as the Senior Lead and primary assistant to the Fiscal Analyst 5 Payroll Supervisor, sometimes acting as a backup.
Audit payroll processor HRMS entries for new hires, rehires, internal and external appointment changes/transfers, and separations.
Validate payroll results prior to day three payroll close and ensure accurate processing in a timely manner.
Assist with review and analysis of HRMS payroll results and reports. This includes analysis and reporting of overtime and leave usage to assist managers in addressing potential issues.
Help to ensure payroll processes align with RCWs, Civil Service Rules (WAC 357), and bargaining agreements related to employee time accounting and compensation.
Collaborate with Manager in providing training and act as lead for one Fiscal Analyst 3 and two Fiscal Analyst 2 positions performing payroll processing and benefit activities.
Assist FA5 Supervisor to establish training plans for payroll employees to ensure they are trained to effectively perform their duties.
Ensure execution of those training plans to guarantee staff are trained promptly and effectively.
Support Manager with training Fiscal Analyst 3 to reconcile the agency payroll revolving fund (035) monthly, review the work performed by staff, and ensure all reconciling items are resolved timely.
Serve in a backup role to complete this work.